Office & Operations Manager - Real Estate Investment

AlphaStaff, Inc.; Florida; On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Discretionary performance bonus

401(k) with match

Paid holidays and vacation

Job summary

AlphaStaff, Inc. is seeking an experienced Office Manager for a rapidly growing investment firm’s corporate headquarters in Florida.

You will oversee day‑to‑day operations, vendor management, executive calendar support, travel coordination, and event catering to maintain a polished, professional office environment. Key focus areas include budget oversight, office policies and procedures, maintenance requests, lease coordination, and coordinating annual meetings and town halls.

Qualifications

• 3–7 years of experience in office management or corporate operations.
• Demonstrated experience managing vendors, budgets, and office systems.
• Strong proficiency in Microsoft Office Suite and expense management tools.
• Excellent written and verbal communication with a polished, professional presence.

Responsibilities

• Own all aspects of daily office operations: mail distribution, supply management, equipment maintenance, and keeping the office clean and stocked.
• Serve as the primary contact for building management and coordinate maintenance requests to resolution.
• Manage vendor relationships for office services (cleaning, catering, supplies, technology, security) including contracts and invoicing.
• Oversee office technology needs with IT—conference room AV, printers, and equipment coordination.
• Manage the office budget, track expenses, and identify cost-saving opportunities.
• Develop and maintain office policies, procedures, and operational documentation.
• Support real estate and lease-related administrative matters in coordination with leadership.
• Lead logistics for annual corporate meetings, town halls, and all-hands events.
• Coordinate catering for corporate events, team lunches, and office gatherings.
• Support culture and employee experience initiatives, including team celebrations and office traditions.
• Partner with leadership on holiday gifting strategy and execution.
• Manage the corporate travel portal and travel processes within policy.

Skills

Vendor management

Budget management

Office operations

Communication

Tools

Microsoft Office

Job description

AlphaStaff, Inc. is seeking an experienced Office Manager for a rapidly growing investment firm’s corporate headquarters in Florida.

You will oversee day‑to‑day operations, vendor management, executive calendar support, travel coordination, and event catering to maintain a polished, professional office environment. Key focus areas include budget oversight, office policies and procedures, maintenance requests, lease coordination, and coordinating annual meetings and town halls.