Office & IT Administrative Specialist

Children's Institute, Inc.; United States; On-site; USD 26,000 - 32,000; Full time

Benefits offered by this job

Generous PTO and holidays

Medical, dental, vision insurance

403b retirement plan with employer

Tuition reimbursement up to 4500 USD

Public Service Loan Forgiveness elig. 

Flexible Spending Account (FSA) & HSA

Life and AD&D insurance

Voluntary supplemental insurance

Growth opportunities

Professional development and training

Team events

Job summary

Children's Institute, Inc. is seeking an IT Administrative Assistant to provide clerical support and helpdesk coordination. You will perform data entry, prepare reports, manage calendars, and assist in front-office operations.

The role includes receptionist duties, coordinating room bookings, and supporting facilities maintenance. You will act as the primary liaison between IT, Finance, and vendors, handling inquiries and basic troubleshooting.

Qualifications

• One year of administrative/clerical experience required.
• High school diploma or GED required.
• Proficiency with Office 365 in Windows environment is expected.
• Ability to handle confidential information and PHI with discretion.

Responsibilities

• Provide routine clerical and administrative support.
• Prepare routine correspondence and enter data with accuracy.
• Serve as receptionist and assist in office operations and scheduling.
• Coordinate IT helpdesk tickets and liaise with IT and Finance and vendors.

Skills

Data entry

Multi-tasking

Organized

Verbal & written communication

Bilingual English/Spanish

Punctual attendance

Education

High school diploma or GED

Tools

Office 365

Windows environment

Accounting software

Database software

Finance Edge

Job description

Children's Institute, Inc. is seeking an IT Administrative Assistant to provide clerical support and helpdesk coordination. You will perform data entry, prepare reports, manage calendars, and assist in front-office operations.

The role includes receptionist duties, coordinating room bookings, and supporting facilities maintenance. You will act as the primary liaison between IT, Finance, and vendors, handling inquiries and basic troubleshooting.