Front Desk & Facilities Operations Specialist

Children's Institute, Inc.; Long Beach (CA); On-site; USD 27,000 - 31,000; Full time

Benefits offered by this job

Generous paid PTO

10 paid holidays

Medical, dental, and vision insurance

403b Retirement Plan

Tuition reimbursement

Public Service Loan Forgiveness access

FSA & HSA

Life and AD&D insurance

Professional development

Team building events

Job summary

Children's Institute, Inc. seeks an Administrative Specialist to be the first point of contact for visitors, clients, callers and staff while supporting daily facility operations at our California sites.

The role includes front desk reception, basic administrative support, and coordination of site activities to maintain a welcoming, safe environment. The position requires 1 year of administrative experience, 1–2 years in maintenance/operations, and a bilingual Spanish/English capability.

Qualifications

• Minimum 1 year of administrative experience.
• 1–2 years of General Maintenance/Operations experience.
• High school diploma or GED required.
• Spanish/English bilingual required.
• Valid driver’s license and insurance or reliable transportation.
• Willing to travel between sites up to 50% of the time.
• Basic knowledge of electrical, plumbing, mechanical, and safety concepts.

Responsibilities

• Greets visitors, clients, callers, and staff in a friendly, professional manner.
• Answers phones, routes calls, and directs clients to staff.
• Tracks administrative logs, service requests, and related records.
• Creates weekly site calendar and assists with appointments and coordination.
• Assist with front desk projects, reports, and training materials as needed.
• Support maintenance activities and coordinate vendor access.
• Report safety or building code concerns and support a safe environment.
• Maintain materials and supplies inventories and orders as needed.

Skills

Front desk

Customer service

Communication

Bilingual Spanish/English

Education

High school diploma or GED

Tools

Windows

Word

Excel

Email

Job description

Children's Institute, Inc. seeks an Administrative Specialist to be the first point of contact for visitors, clients, callers and staff while supporting daily facility operations at our California sites.

The role includes front desk reception, basic administrative support, and coordination of site activities to maintain a welcoming, safe environment. The position requires 1 year of administrative experience, 1–2 years in maintenance/operations, and a bilingual Spanish/English capability.