Administrative Assistant — Office & Records Specialist

Institute for Community Living Inc.; New York (NY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

Institute for Community Living Inc. is seeking an Administrative Assistant to provide clerical and program support, manage client records, and coordinate information flow between departments.

The role relies on strong computer skills (CORE, Anasazi, Microsoft Office) and meticulous organization to keep offices running smoothly. Under supervision, you will handle reception duties, filing, purchasing, and maintenance of files and records, contributing to efficient program operations and accurate

Qualifications

• High School Diploma or GED plus clerical/secretarial experience.
• AA degree preferred but not required; secretarial training desirable.
• Experience with Medicare/Medicaid billing is a plus.

Responsibilities

• Office management and staff area organization.
• Purchase Order management and inventory control.
• Development of program monitoring systems and timely monthly reports.
• Reception duties including answering calls and guiding visitors.
• Maintain equipment and resolve routine issues.
• Develop and revise work methods as needed.
• Maintain program and office filing systems.
• Take meeting minutes and distribute notes.
• Prepare and organize correspondence and reports.

Skills

EHR software

Medicare/Medicaid

Secretarial practices

Office communication

Office equipment

Agency policies

Phone communication

Documentation

Interpersonal skills

Education

High school diploma or GED

AA degree preferred

Secretarial training

Tools

CORE

Anasazi

Microsoft Office

Job description

Institute for Community Living Inc. is seeking an Administrative Assistant to provide clerical and program support, manage client records, and coordinate information flow between departments.

The role relies on strong computer skills (CORE, Anasazi, Microsoft Office) and meticulous organization to keep offices running smoothly. Under supervision, you will handle reception duties, filing, purchasing, and maintenance of files and records, contributing to efficient program operations and accurate