Dynamic Administrative Specialist with IT & Data Support

Children's Institute; Los Angeles (CA); On-site; USD 27,000 - 31,000; Full time

Benefits offered by this job

Paid PTO

401k/403b retirement plan

Tuition reimbursement

Health insurance

Dental insurance

Vision insurance

Professional development

Team events

Job summary

Children's Institute in Los Angeles, CA seeks an IT Administrative Assistant to provide routine clerical and administrative support for multiple departments. You will manage data entry, prepare reports, handle mail and receptionist duties, and assist with basic IT support and troubleshooting requests.

The role requires at least one year of experience, a high school diploma, and strong organizational skills.

Qualifications

• One year of administrative/clerical experience.
• High school diploma or GED required.
• Valid driver's license and state-required auto insurance.
• Some travel may be required.
• Spanish/English bilingual preferred.
• Excellent data entry skills.
• Ability to multi-task.
• Extremely organized.
• Ability to handle confidential information.
• Maintains patient privacy and PHI as required.

Responsibilities

• Provides routine clerical and administrative support.
• Prepares routine correspondence, forms, and similar items using word processing, spreadsheet or other software applications.
• Enters data into the computer ensuring accuracy and completeness; prepares and distributes routine reports.
• Sets up, files program/department/personnel/client documents; copies, sorts, faxes, collates and retrieves documents.
• Acts as receptionist for department; greets visitors and directs calls; assists in facilities management and scheduling.
• Maintains calendars and schedules appointments; coordinates conference/training rooms.
• Supports front office reception area as needed.
• Act as the primary liaison between IT and Finance to coordinate invoices and payments.
• Receive inquiries from end-users; assign helpdesk tickets and provide basic troubleshooting.

Skills

Office 365

Data entry

Multi-tasking

Organization

Communication

Spanish/English bilingual

Education

High school diploma or GED

Tools

Office 365

Accounting software

Database software

Finance Edge

Job description

Children's Institute in Los Angeles, CA seeks an IT Administrative Assistant to provide routine clerical and administrative support for multiple departments. You will manage data entry, prepare reports, handle mail and receptionist duties, and assist with basic IT support and troubleshooting requests.

The role requires at least one year of experience, a high school diploma, and strong organizational skills.