Office & Facilities Lead: Move, Buildout & Ops

Ultra; New York (NY); On-site; USD 90,000 - 120,000; Full time

Job summary

Ultra is seeking a hands-on Facilities and Office Manager to own the physical workplace, from buildout to ongoing operations, reporting to the Chief Business Officer. You will guide design and move projects, coordinate vendors, and keep the space welcoming and organized as Ultra grows.

Your role includes day-to-day operations, simple systems to prevent recurring issues, and planning for future office needs across NYC offices and labs.

Qualifications

• Experience delivering an office move or buildout.
• Ability to manage projects and everyday office operations together.
• Practical troubleshooting and issue resolution.
• Strong vendor and budget discipline.
• Service-minded approach to employees and visitors, with hospitality and clear communication.

Responsibilities

• Own office buildout and move: translate needs into space plan, coordinate designers/contractors, track schedules and spend.
• Manage facilities: maintenance, cleaning, vendors, and space layouts.
• Oversee workplace IT: first-line troubleshooting, coordinate with vendors on connectivity and equipment.
• Maintain office experience: kitchen, visitors, and workplace activities.
• Run operating routines: purchasing, replenishment, and vendor follow-through.
• Collaborate with lab/factory teams on facilities and vendor needs.
• Plan future offices and workspace capacity as Ultra grows.

Skills

Office move

Facilities management

Vendor management

Project coordination

Budget management

Customer service

IT coordination

Job description

Ultra is seeking a hands-on Facilities and Office Manager to own the physical workplace, from buildout to ongoing operations, reporting to the Chief Business Officer. You will guide design and move projects, coordinate vendors, and keep the space welcoming and organized as Ultra grows.

Your role includes day-to-day operations, simple systems to prevent recurring issues, and planning for future office needs across NYC offices and labs.