On-Site Facilities Admin Manager — Luxury Office Ops

Pegasus Development; New York (NY); On-site; USD 110,000 - 130,000; Full time

Job summary

Pegasus Development is hiring a Facilities Administration Manager to run the office services lane at a private investment holding company in Midtown Manhattan. This on-site role reports to the Director of Facilities and oversees calendars, deliveries, vendor access, and moves, adds, and new-hire desk setups under one intake.

The standard is exacting and detail-forward; you will supervise the day porter, matron, and in-house staff, manage expansion punch lists, and draft a facilities

Qualifications

• Five+ years running office services or workplace operations in demanding environments.
• Direct ownership of calendars, procurement, inventory, and vendor coordination.
• Ability to execute a disciplined office-lane system with personal accountability.
• Excellent written and verbal communication to document procedures.

Responsibilities

• Administer the day's conference and community calendars; clear overnight intake for the office lane
• Hold supplies to par; spot-check supply points and copy rooms at midday; place orders to par at close
• Schedule, receive, check, and log deliveries and installations
• Manage vendor access; run moves, adds, and new-hire desk setups; coordinate IT hand-offs with the client's IT function
• Direct the day porter and matron against the janitorial standards rider; direct operations support day to day
• Run the punch list on office expansion and buildout through closeout; monitor the event logistics intake on the facilities side
• Review vendor invoices with operations support weekly
• Write the facilities administration playbook and keep it current

Skills

Attention to detail

Office services

Calendar management

Procurement

Vendor coordination

People management

Systems fluency

Discretion

Playbook writing

Job description

Pegasus Development is hiring a Facilities Administration Manager to run the office services lane at a private investment holding company in Midtown Manhattan. This on-site role reports to the Director of Facilities and oversees calendars, deliveries, vendor access, and moves, adds, and new-hire desk setups under one intake.

The standard is exacting and detail-forward; you will supervise the day porter, matron, and in-house staff, manage expansion punch lists, and draft a facilities