Facilities Manager - Confidential Investment Firm

Mission Staffing; New York (NY); On-site; USD 80,000 - 100,000; Full time

Job summary

A global investment firm is seeking a Facilities Manager to oversee workplace operations and enhance the employee experience. This role involves managing vendor relationships, coordinating facilities practices, and leading strategic projects, including an upcoming office relocation. The ideal candidate has 5–10 years of experience in facilities management and strong communication skills. This position offers a full-time employment opportunity based in New York, NY.

Qualifications

• 5–10 years of experience managing facilities or corporate real estate.
• Success in managing vendors and service providers.
• Creative approach to enhancing employee experience.

Responsibilities

• Serve as the primary point of contact for workplace operations.
• Manage day-to-day facilities matters.
• Coordinate with international teams.

Skills

Vendor management

Workplace design

Communication skills

Organizational skills

Analytical mindset

Education

Bachelor’s degree

Tools

Microsoft Office

Job description

Facilities Manager position for a global investment firm with a strong presence in the U.S., overseeing workplace operations and ensuring the smooth functioning of office environments. This role will be central to enhancing the employee experience, strengthening vendor partnerships, and leading strategic facilities projects, including an upcoming office relocation.

Overview

The Facilities Manager will act as a trusted partner to leadership, ensuring that facilities operations are efficient, cost-effective, and aligned with organizational goals. This position offers the chance to influence real estate strategy, introduce process improvements, and deliver an exceptional workplace environment.

Responsibilities

• Serve as the primary point of contact for workplace operations, building trusted relationships with employees and leadership.
• Manage and resolve day-to-day facilities matters, ensuring consistent, high-quality service delivery.
• Coordinate with international teams to align U.S. facilities practices with global standards.
• Supervise external service providers and contractors, ensuring performance expectations and compliance requirements are met.
• Negotiate and review vendor contracts, monitoring service levels for quality and efficiency.
• Prepare and track annual budgets for facilities operations and capital improvements.
• Contribute to office planning, design reviews, and sustainability initiatives for upcoming projects.
• Analyze operational data and performance measures to recommend enhancements.
• Direct the planning and logistics of the firm’s upcoming office relocation.

Qualifications

• Bachelor’s degree strongly preferred.
• 5–10 years of experience managing facilities, corporate real estate, or property operations.
• Demonstrated success in managing vendors, service providers, and internal stakeholders.
• Creative and forward-thinking approach to workplace design and employee experience.
• Strong written, verbal, and presentation communication skills.
• Comfortable with Microsoft Office applications and other productivity tools.
• Exceptional organizational skills, with the ability to manage competing priorities.
• Analytical mindset with the ability to identify issues and implement solutions effectively.

Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Distribution
• Industries: Financial Services, Investment Management, and Venture Capital and Private Equity Principals

Note: This refined description retains the core job information while removing unrelated boilerplate and extraneous postings.