Facilities & Office Manager

Roboticsconnected; New York (NY); On-site; USD 70,000 - 110,000; Full time

Job summary

Ultra seeks an Office & Facilities Manager to own the physical workplace in New York City. You’ll coordinate the January/February move, manage vendors, and ensure a welcoming, organized space for a growing team.

You’ll handle day-to-day needs, build simple systems to prevent recurring issues, and support future office expansion as Ultra scales. Reporting to the Chief Business Officer, you’ll plan ahead for space needs, support lab and factory facilities, and ensure smooth operations in a

Qualifications

• Experience delivering an office move or buildout.
• Ability to manage projects and daily operations together.
• Practical troubleshooting and problem solving.
• Strong vendor and budget discipline.
• Service-minded approach to employees and visitors.

Responsibilities

• Own office buildout and move: translate needs into a space plan and oversee timelines.
• Manage facilities: maintenance, cleaning, vendors, and space layouts.
• Handle workplace IT coordination with vendors and internal teams.
• Oversee office experience: kitchen, visitors, and events.
• Develop routines for purchasing, replenishment and vendor follow-through.
• Collaborate with lab and factory teams on shared facilities and future offices.

Skills

Office Move

Vendor Management

Budgeting

Project Coordination

Facilities IT

Guest Experience

Communication

Job description

About Ultra

Ultra builds industrial AI robots that are working in the real world today. Our robots automate mission-critical warehouse labor end-to-end, starting with e-commerce order packaging. We deploy fast, learn from real production data, and iterate aggressively. We already have a quickly growing number of revenue-generating robots operating in U.S. warehouses, and are now scaling towards thousands of deployments over the next few years. Our mission is simple: build the world's most useful and deployable robot.

WARNING: Robotics is not for the faint of heart. There are no silver bullets here. It is tiresome, unglamorous, and at times brutal work. The only way out is through, and the only way through is treacherous and unknown.

Success will require teamwork – so we are building a world‑class team to tackle some of the most exciting problems out there. We hope you join us.

About the Role

We’re looking for someone to own Ultra’s physical workplace, from facilities and everyday office operations to the buildout and move into our new office. You’ll report to our Chief Business Officer, and make sure the team has a reliable, welcoming and well‑organized place to work as our needs change.

Your first major project will be our January/February office move. You’ll coordinate the design and buildout, manage vendors and dependencies, and make sure the space is ready for the team. Alongside that project, you’ll keep day‑to‑day office needs running smoothly and build simple systems that prevent recurring problems.

As Ultra grows, you’ll plan ahead for changing space needs, support our lab and factory teams on shared facilities, and help establish future offices when expansion plans are approved.

Location: This is a on‑site role based in New York City.

What You’ll Own

• Office buildout and move: Translate team needs into a practical space plan, coordinate designers and contractors, track schedules and spend, surface decisions early, and follow through on move‑in readiness.
• Facilities: Manage maintenance, cleaning, workplace vendors and the building relationship. Keep spaces organized and adapt layouts as needs change.
• Workplace IT: Handle first‑line troubleshooting and coordinate with vendors and internal experts on connectivity, equipment and meeting‑room issues.
• Office experience: Keep the kitchen stocked, coordinate visitors, and organize workplace activities that make the office enjoyable.
• Operating routines: Make requests, purchasing, replenishment, maintenance and vendor follow‑through dependable.
• Shared spaces: Partner with lab and factory teams on facilities, organization and vendor needs, working with the owners of specialized equipment and operations.
• Future offices: Plan workplace capacity and help establish workspace, suppliers and local services as Ultra expands.

What You Bring

• Experience personally delivering an office move, buildout or comparable physical‑space project.
• The ability to manage projects and everyday office operations together, prioritize urgent problems and finish work without repeated reminders.
• Practical troubleshooting judgment: handle straightforward issues, recognize when specialist help is needed, and own resolution.
• Strong vendor and budget discipline, including comparing quotes, tracking commitments and raising changes early.
• A service‑minded approach to employees and visitors, with attention to hospitality, cleanliness, organization and clear communication.
• Helpful Expirience: Supporting a growing startup or an office alongside hardware, lab or manufacturing work.
• Coordinating office design, furniture procurement, workplace connectivity and access systems.
• Building lightweight systems that reduce repetitive administrative work.

Equal Employment Opportunity Statement

We are an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are committed to creating a diverse and inclusive environment and encourage applicants from all backgrounds to apply.