Office Facilities Coordinator: Space & Operations Lead

Clarios; Glendale (AZ); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Medical, dental & vision

401(k) with company match

Tuition reimbursement

Parental leave

Paid time off

Disability & life insurance

Job summary

Clarios is seeking a Facilities Coordinator to support daily operations of a multi-floor leased office for ~400 employees. You will liaise with property management, vendors, IT, procurement, and internal teams to keep the workplace safe, functional, and efficient.

You will manage work orders, space planning, seating, onboarding, and vendor performance while contributing to a positive employee experience and compliance across sites.

Qualifications

• 3+ years of experience in facilities coordination, office operations, workplace services, or administrative support.
• Strong organizational, multitasking, and problem-solving skills with the ability to prioritize and respond to urgent issues.
• Excellent written and verbal communication with a strong customer service focus.
• Experience coordinating with vendors, property management, and cross-functional teams.
• Familiarity with safety procedures, office moves, seating/space planning, and workplace operations.

Responsibilities

• Coordinate day-to-day workplace and facilities operations to maintain a safe, clean, organized office environment.
• Serve as primary contact between employees, property management, vendors, IT, procurement, and stakeholders to resolve issues.
• Manage work orders, maintenance coordination, office walkthroughs, HVAC, lighting, plumbing, parking, life safety, and compliance.
• Oversee vendor relationships for janitorial, maintenance, security, and other providers; coordinate scheduling and site access.
• Support safety, security, and emergency preparedness by partnering with teams to maintain standards.
• Plan workspace events and seating assignments, floor plans, moves, onboarding/offboarding, and visitor experience.
• Assist with facilities budgeting, invoicing, reporting, and documentation.
• Coordinate projects like office refreshes and furniture reconfigurations.

Skills

Facilities coordination

Office operations

Administrative support

Vendor coordination

Communication skills

Tools

Microsoft Office

Facilities work order systems

Job description

Clarios is seeking a Facilities Coordinator to support daily operations of a multi-floor leased office for ~400 employees. You will liaise with property management, vendors, IT, procurement, and internal teams to keep the workplace safe, functional, and efficient.

You will manage work orders, space planning, seating, onboarding, and vendor performance while contributing to a positive employee experience and compliance across sites.