Executive Assistant to Leaders: Master Scheduler & Ops

Clarios, LLC; United States; On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical, dental and vision coverage

401(k) with company matching

Tuition reimbursement

Parental leave

Paid time off

Disability & life insurance

Job summary

Clarios, LLC, a global battery solutions leader, seeks an Executive Assistant to provide high-level administrative and operational support to senior leadership. You will manage complex schedules, coordinate travel, prepare executive materials, and act as a trusted partner across the leadership team.

Ideal candidates bring discretion, strong communication, and the ability to anticipate needs in a fast-paced environment.

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Proven experience supporting senior leaders in an Executive Assistant or similar role.
• Exceptional organizational, time-management, and prioritization skills.
• Strong written and verbal communication abilities.
• Demonstrated professionalism and ability to handle confidential information.
• Proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently, anticipate needs, and manage multiple priorities with minimal direction.

Responsibilities

• Provide comprehensive administrative support ensuring alignment, efficiency, and effective use of executive time
• Manage challenging calendars, including scheduling meetings across multiple time zones and balancing competing priorities
• Coordinate travel arrangements, including itineraries, accommodations, and expense management
• Prepare agendas, presentations, reports, briefing materials, and executive communications
• Serve as a central point of contact for internal and external stakeholders, screening and prioritizing requests with professionalism and discretion
• Coordinate leadership meetings, off-sites, and conferences, including logistics, materials, and follow-up on action items
• Track deadlines, deliverables, and commitments to ensure timely execution of business priorities
• Maintain organized and secure filing systems, both digital and physical
• Handle sensitive and confidential information with the highest level of integrity and discretion
• Support internal and external events and special initiatives as assigned
• Identify opportunities to streamline administrative workflows and improve operational efficiency
• Monitor expenses, prepare expense reports, and support budget management as applicable
• Assist with project coordination and ad hoc initiatives to support regional leadership objectives

Skills

Calendar management

Travel coordination

Executive support

Discretion

Communication

Multitasking

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office

CRM

Job description

Clarios, LLC, a global battery solutions leader, seeks an Executive Assistant to provide high-level administrative and operational support to senior leadership. You will manage complex schedules, coordinate travel, prepare executive materials, and act as a trusted partner across the leadership team.

Ideal candidates bring discretion, strong communication, and the ability to anticipate needs in a fast-paced environment.