Facilities Operations Coordinator - Office & Space Management

Clarios; Glendale (WI); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Medical, dental and vision care

401(k) with company matching

Tuition reimbursement

Parental leave

Paid time off

Employee Assistance Program

Job summary

Clarios is seeking a Facilities Coordinator to support the daily operations of a multi-floor leased office environment serving ~400 employees. You will act as the primary liaison among employees, property management, vendors, IT, procurement, and internal stakeholders to keep the workplace safe, functional, and efficient.

The role encompasses space management, work order tracking, seating assignments, HVAC, lighting, and life-safety compliance while delivering a positive employee experience.

Qualifications

• 3+ years of experience in facilities coordination, office operations, workplace services, or administrative support.
• Strong organizational, multitasking, and problem-solving skills with the ability to prioritize and respond effectively to urgent issues.
• Excellent written and verbal communication skills with a strong customer service focus and attention to detail.
• Experience coordinating with vendors, property management, and cross-functional teams.
• Familiarity with workplace safety procedures, office moves, seating/space planning, and workplace operations.

Responsibilities

• Coordinate day-to-day workplace and facilities operations to maintain a safe, clean, organized, and high-performing office environment across Clarios workspaces.
• Serve as the primary point of contact between employees, CBRE/property management, vendors, JCI/security teams, and internal stakeholders to resolve workplace and facilities-related issues.
• Manage facilities operations including work orders and ticketing systems, maintenance coordination, office walkthroughs, HVAC, lighting, plumbing, parking, life safety, and workplace compliance.
• Oversee vendor relationships and service performance for janitorial, maintenance, security, water, coffee, vending, and other workplace service providers while coordinating scheduling, procurement, and site access.
• Support workplace safety, security, and emergency preparedness efforts by partnering with JCI, CBRE, and Clarios teams to maintain compliance with building, security, and life-safety standards.
• Manage workspace planning and employee support activities including seating assignments, floor plans, office moves, workstation readiness, onboarding/offboarding coordination, and visitor experience support.
• Support employee experience initiatives through pantry and breakroom management, office supplies, reception support, workplace communications, event coordination, morale programs, and shared space oversight.
• Assist with facilities budgeting, purchasing, invoice processing, expense tracking, operational reporting, and maintenance of facilities documentation, SOPs, vendor files, and workplace records.
• Coordinate workplace projects including office refreshes, conference room upgrades, furniture reconfigurations, employee relocations, minor construction activities, and site event support.

Skills

Office operations

Vendor coordination

Communication skills

Organizational skills

Problem-solving

Tools

Microsoft Office Suite

Facilities work order / ticketing systems

Job description

Clarios is seeking a Facilities Coordinator to support the daily operations of a multi-floor leased office environment serving ~400 employees. You will act as the primary liaison among employees, property management, vendors, IT, procurement, and internal stakeholders to keep the workplace safe, functional, and efficient.

The role encompasses space management, work order tracking, seating assignments, HVAC, lighting, and life-safety compliance while delivering a positive employee experience.