Office Experience & Operations Manager

BayOne Solutions; Palo Alto (CA); On-site; USD 50,000 - 70,000; Full time

Job summary

BayOne Solutions is seeking an Office Admin/Office Manager in Palo Alto to oversee daily operations, greet visitors, coordinate meetings, and manage vendor schedules. You will ensure a sparkling, on-brand workspace and collaborate with executive leadership to keep things running smoothly onsite, five days a week.

The role requires a degree in hospitality, HR, or facilities, at least two years of office experience, and strong organizational, communication, and problem-solving skills.

Qualifications

• Associates or Bachelor's degree in hospitality, human resources, facilities, or related fields preferred.
• Minimum 2 years experience as an office admin or manager or similar role.
• Excellent organizational and multitasking skills with strong attention to detail.
• Proficiency in Google Suite, Slack, and ticketing systems.
• Strong communication and interpersonal skills.
• Ability to work independently and collaboratively in a fast-paced environment.

Responsibilities

• Oversee daily office operations to ensure efficiency, happiness, and productivity.
• Act as the face of the office and main contact with building management and partners.
• Coordinate administrative activities, meetings, visitors, and tours.
• Maintain a clean, on-brand workspace with strong attention to detail.
• Ensure the office reflects the organization's values.
• Plan and execute events and office activities.
• Monitor office supplies and budgets.
• Handle correspondence, Slack messages, tickets, and calls.
• Assist with people-related tasks and onboarding tours.
• Coordinate office maintenance and moves as needed.

Skills

Organizational skills

Multitasking

Communication

Interpersonal skills

Discretion and confidentiality

Independent and collaborative work

Education

Associate or Bachelor's degree in hospitality, HR, facilities, or related field

Tools

Google Suite

Slack

Ticketing systems

Job description

BayOne Solutions is seeking an Office Admin/Office Manager in Palo Alto to oversee daily operations, greet visitors, coordinate meetings, and manage vendor schedules. You will ensure a sparkling, on-brand workspace and collaborate with executive leadership to keep things running smoothly onsite, five days a week.

The role requires a degree in hospitality, HR, or facilities, at least two years of office experience, and strong organizational, communication, and problem-solving skills.