Office Experience Lead – Palo Alto (Onsite)

Next Insurance, Inc.; Des Plaines (IL); On-site; USD 70,000 - 95,000; Full time

Benefits offered by this job

Medical plan (partly subsidized)

Vision/Dental options (fully subsidied

Life insurance

Disability insurance

401(k)

Paid time off (PTO)

Parental leave

Job summary

Next Insurance is seeking a proactive Office Administrator to oversee daily Palo Alto office operations and act as the face of the space for employees and vendors. You will partner with site leaders, manage budgets, coordinate events, and maintain brand standards in a hybrid-friendly environment.

The ideal candidate has 2+ years in office admin roles, strong organization, and excellent communication skills.

Qualifications

• Associates or Bachelor's degree in hospitality, human resources, facilities, or related fields.
• Minimum 2 years experience as an office admin or in a similar role.
• Excellent organization, multitasking and attention to detail.
• Proficiency with Google Suite, Slack and ticketing systems.

Responsibilities

• Oversee and manage daily office operations to ensure efficiency, happiness and productivity.
• Act as the face of the office and main contact with building management and cross-functional teams.
• Coordinate admin activities, vendor schedules, meetings, and visitor tours.
• Maintain a sparkling, on-brand workspace with strong attention to detail.
• Support office budgets and expenses, and implement policies and procedures.
• Assist with events, tours, and onboarding to create a welcoming environment.

Skills

Office administration

Vendor management

Event coordination

Budget management

Communication

Interpersonal skills

Education

Associates or Bachelors in hospitality/Facilities

Tools

Google Suite

Slack

Ticketing systems

Job description

Next Insurance is seeking a proactive Office Administrator to oversee daily Palo Alto office operations and act as the face of the space for employees and vendors. You will partner with site leaders, manage budgets, coordinate events, and maintain brand standards in a hybrid-friendly environment.

The ideal candidate has 2+ years in office admin roles, strong organization, and excellent communication skills.