Operations & Office Coordinator

United Mechanical; San Jose (CA); On-site; USD 39,000 - 45,000; Full time

Benefits offered by this job

Health Care Plan (Medical, Dental &amp

Retirement Plan (401k with 4% company

Paid Time Off (PTO & Paid Holidays)

Job summary

United Mechanical in San Jose, CA is seeking an organized Office Administrator to support daily operations, greet visitors, manage supplies, and coordinate meetings and events. This role balances front desk duties with hands-on administrative tasks.

You will reconcile expenses, process mails, help with vendor coordination, and maintain shared spaces. Proficiency in Outlook, Word and Excel is preferred, with a proactive, trustworthy approach essential in a collaborative team.

Qualifications

• Two or more years in an administrative/office coordination/front desk role.
• Experience managing office supplies and supporting facility needs.
• Proficiency with Outlook, Word, and Excel; strong computer skills.

Responsibilities

• Welcome visitors and support front desk operations.
• Monitor and order office, kitchen, and breakroom supplies.
• Maintain shared spaces; restock and organize breakrooms and supplies.
• Coordinate meetings and food orders; set up conference rooms.

Skills

Organizational skills

Communication skills

Reliability

Attention to detail

Education

High school diploma or equivalent

Associate degree or higher

Tools

Microsoft Outlook

Microsoft Word

Microsoft Excel

Job description

United Mechanical in San Jose, CA is seeking an organized Office Administrator to support daily operations, greet visitors, manage supplies, and coordinate meetings and events. This role balances front desk duties with hands-on administrative tasks.

You will reconcile expenses, process mails, help with vendor coordination, and maintain shared spaces. Proficiency in Outlook, Word and Excel is preferred, with a proactive, trustworthy approach essential in a collaborative team.