Hospitality-Driven Office Operations Lead

Baseten; San Francisco (CA); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

Home office stipend

In-person team summits

Unlimited PTO

Healthcare coverage

Parental leave

401(k) plan

Learning budget

Job summary

Baseten is seeking an Office Manager in San Francisco to own the rhythms and details that keep the office running smoothly. You will coordinate facilities, vendor management, supplies, onboarding readiness, and maintain a high standard of cleanliness and functionality.

You will collaborate with IT, People Ops, and EA’s to proactively solve problems, support events, and manage daily office operations with a calm, customer-focused approach.

Qualifications

• 3–5+ years of experience in office management, workplace operations, facilities coordination, or a related role.
• Strong vendor management skills and ability to coordinate with multiple vendors and teams.
• Clear written and verbal communication skills.
• Excellent organizational habits and ability to juggle multiple requests.
• Availability for early or late hours as needed for events and onsite coordination.
• On-site presence at San Francisco HQ five days a week.

Responsibilities

• Coordinate facilities and building operations for the San Francisco office.
• Manage vendors, contracts, and COIs to ensure quality and reliability.
• Oversee office supplies, pantry programs, and catering coordination.
• Support onboarding readiness and visitor experience for employees and guests.
• Maintain seating plans, desk moves, and workspace assignments.
• Track budgets and feedback to improve efficiency.
• Serve as the first point of contact for employees and guests.
• Collaborate with IT on office-facing systems (A/V, conference rooms).
• Support office buildouts, expansions, and moves as needed.

Skills

Facilities coordination

Vendor management

Customer service

Organizational skills

Communication skills

Event coordination

Tools

A/V systems

Access control

Budget tracking

COIs management

Job description

Baseten is seeking an Office Manager in San Francisco to own the rhythms and details that keep the office running smoothly. You will coordinate facilities, vendor management, supplies, onboarding readiness, and maintain a high standard of cleanliness and functionality.

You will collaborate with IT, People Ops, and EA’s to proactively solve problems, support events, and manage daily office operations with a calm, customer-focused approach.