Office Manager

Confidential; San Francisco (CA); On-site; USD 70,000 - 95,000; Full time

Job summary

Confidential, a leading venture capital firm in San Francisco, seeks an Office Manager / Executive Assistant to ensure the office runs smoothly and creates an exceptional experience for the team, founders, investors, and guests.

The role oversees day-to-day operations, conference rooms, vendors, and general office needs, while also providing calendar management, scheduling, and EA support to the team in a fast-paced, high-performance environment. On-site, 8/9 to 5/6 with overtime as needed.

Qualifications

• Highly organized, proactive, personable
• Oversee day-to-day office operations (conference rooms, vendors, supplies)
• Provide administrative support to the team, including calendar management and meeting coordination
• Discreet, professional first point of contact for visitors and team members

Responsibilities

• Oversee day-to-day office operations
• Manage conference rooms, vendors, and office supplies
• Provide admin support to portfolio companies and team
• Calendar management, scheduling, and meeting coordination
• Serve as a professional and friendly first point of contact

Skills

Office management

Executive support

Calendar management

Communication

Discretion

Tools

Google Workspace

Microsoft Office

Job description

A leading venture capital firm in San Francisco is seeking a highly organized, proactive, and personable Office Manager / Executive Assistant to help ensure the office operates seamlessly and provides an exceptional experience for the team, founders, investors, and guests. This is a highly visible role for someone who takes pride in anticipating needs, managing the details, and creating a welcoming and efficient environment. The ideal candidate will oversee the day-to-day operations of the office, including conference rooms, office supplies, vendors, and general office needs, while serving as a professional and friendly first point of contact.

In addition to office management, this individual will provide administrative support to the team working closely with portfolio companies, including calendar management, scheduling, meeting coordination, and general EA responsibilities. The ideal candidate is warm, resourceful, discreet, and exceptionally detail-oriented, with the ability to confidently manage competing priorities in a fast-paced, sophisticated environment. Someone who naturally takes initiative, has strong judgment, and enjoys being the person who keeps everything running smoothly will thrive in this role. This is an exciting opportunity to become an integral part of a high-performing venture capital firm and play a key role in creating an environment where the team can do their best work. The role is onsite and requires availability from 8:00 AM–5:00 PM or 9:00 AM–6:00 PM, with flexibility for overtime as needed.