Office & Workplace Operations Manager

RoboForce; Milpitas (CA); On-site; USD 41,000 - 55,000; Full time

Benefits offered by this job

Health insurance

Dental insurance

Vision insurance

401(k) plan

Lunches and dinners

Job summary

RoboForce in Milpitas, CA seeks an organized Office & Workplace Administrator to own day-to-day office operations, from supplies and meeting rooms to vendors and events. You will act as the frontline contact across locations as we grow, ensuring smooth, well-documented processes.

Ideal candidates bring 2+ years of office admin or hospitality experience, strong organization, and autonomy. You will manage calendars, ordering, visits, meals, and events while maintaining security and confidentiality.

Qualifications

• 2+ years in office administration, workplace coordination, hospitality, or related support role.
• Moves with urgency and follows through to close loops.
• Strong judgment and autonomy with limited direction.

Responsibilities

• Manage meeting rooms: booking, setup, AV, and conflict resolution.
• Handle shipping, mail, packages; coordinate receiving and distribution of orders.
• Order and track office supplies and stationery; manage stock.
• Maintain pantry, snacks, meals within budget and rotation.
• Coordinate catering and team meals for events and offsites.
• Oversee facilities: janitorial, waste, pest control, HVAC, and building systems.
• Serve as front-of-house contact for visitors; manage access and badges.
• Support multiple locations; travel between sites as needed.
• Identify operational gaps and take ownership to fix issues.
• Track spending with receipts, invoices, and trackers; flag costs.

Skills

Office admin

Calendar management

Vendor coordination

Hospitality

Attention to detail

Tools

Calendaring software

Spreadsheet tools

Email clients

Job description

RoboForce in Milpitas, CA seeks an organized Office & Workplace Administrator to own day-to-day office operations, from supplies and meeting rooms to vendors and events. You will act as the frontline contact across locations as we grow, ensuring smooth, well-documented processes.

Ideal candidates bring 2+ years of office admin or hospitality experience, strong organization, and autonomy. You will manage calendars, ordering, visits, meals, and events while maintaining security and confidentiality.