Office Experience & Operations Coordinator

RiseMe; United States; On-site; USD 40,000 - 55,000; Full time

Job summary

RiseMe is seeking a Front Office Administrator to maintain a welcoming office and support clients and staff with a range of administrative tasks. The role covers office operations, scheduling, events, vendor coordination, onboarding/offboarding support, mail handling, and internal communications, requiring excellent organization and customer service.

Flexibility for occasional evenings or events and the ability to lift up to 20 lbs are also required.

Qualifications

• Excellent interpersonal and written communication skills with a professional demeanor.
• Ability to multitask and prioritize in a fast-paced office environment.
• Proactive problem-solving and attention to detail in handling administrative tasks.
• Experience in office, hospitality, or retail customer service is preferred.

Responsibilities

• Maintain overall appearance and functionality of the corporate office, including cleanliness and supply stocking.
• Manage inventory and order office and kitchen supplies, ensuring cost-effectiveness.
• Coordinate maintenance with engineers, housekeeping, and vendors; address issues promptly.
• Process HR invoices and ensure timely payment for expenses.
• Organize electronic files and records to streamline operations.
• Oversee office equipment service calls and repairs as needed.
• Support event planning, meetings, and logistical arrangements.
• Assist HR with onboarding/offboarding, intranet maintenance, and benefits events.
• Serve as a central point of internal communications and manage the office calendar.

Skills

Interpersonal skills

Multitasking

Communication skills

Attention to detail

Team collaboration

Tools

MS Office Suite

Adobe

Canva

Job description

RiseMe is seeking a Front Office Administrator to maintain a welcoming office and support clients and staff with a range of administrative tasks. The role covers office operations, scheduling, events, vendor coordination, onboarding/offboarding support, mail handling, and internal communications, requiring excellent organization and customer service.

Flexibility for occasional evenings or events and the ability to lift up to 20 lbs are also required.