Hybrid Executive Assistant & Office Operations Specialist

Mobility Global; Michigan; Hybrid; USD 44,000 - 70,000; Full time

Benefits offered by this job

Annual incentive plan

Benefits package

Job summary

Mobility Global is seeking an Administrative Assistant in Southfield, MI, offering a hybrid schedule with 3–4 days in the office. The role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple high-priority requests under tight deadlines.

Responsibilities include supporting executives, managing calendars, coordinating travel, and handling confidential material.

Qualifications

• 2+ years of related experience including support of executive staff.
• Excellent teamwork skills, particularly the abilities to continually anticipate emerging issues, and to plan for success.
• Excellent oral and written communication skills
• Strong customer service skills
• Experience working in corporate setting preferred.
• Must be proficient in Microsoft Office Suite, including Word, PowerPoint, Excel and Outlook.
• Experience with Concur or alternate travel and expense systems preferred.
• Experience with organizing meetings, managing multiple calendars preferred.
• Related computer software and electronic communications tools.
• Ability to multi-task and work with tact and diplomacy in a complex, dynamic, ever-changing environment
• Ability to work across teams and with a variety of projects and constituencies.
• Must be detail oriented and an excellent time manager.
• Ability to work autonomously in a relatively unstructured environment, to prioritize and multi-task on competing projects and to execute and complete deliverables in a timely manner with minimal supervision.

Responsibilities

• Provide administrative support to executives and leaders.
• Collaborate effectively with fellow Executive Assistants.
• Manage calendars, coordinate travel, organize meetings, prepare expense reports.
• Handle and maintain confidential and time sensitive material with care.
• Develop an understanding of business priorities, workflows and expectations.
• Multitask and prioritize to deliver results.
• Provide support to other team members when needed.
• Bring creativity, flexibility and initiative to problem-solving.
• Demonstrate strong technical proficiency and comfort with new tools.
• Support day-to-day office operations and maintain a professional, well-organized environment.
• Assist with coordinating office maintenance, repairs and vendor interactions.
• Help manage office supply inventory and organize spaces.
• Assist with onsite meetings, events and employee engagement activities.
• Welcome and support visitors to ensure a smooth and positive experience.
• Contribute ideas to improve office processes and overall workplace experience.

Skills

Teamwork

Communication

Customer service

Multi-tasking

Autonomy

Cross-team

Detail oriented

Time management

Tools

Microsoft Word

PowerPoint

Excel

Outlook

Concur

Job description

Mobility Global is seeking an Administrative Assistant in Southfield, MI, offering a hybrid schedule with 3–4 days in the office. The role requires strong attention to detail, excellent organizational skills, and the ability to manage multiple high-priority requests under tight deadlines.

Responsibilities include supporting executives, managing calendars, coordinating travel, and handling confidential material.