Office Coordinator Grace Chapel United Methodist Church

ARUMC; Rogers (AR); On-site; USD 19,000 - 26,000; Part time

Job summary

Grace Chapel United Methodist Church in Rogers, AR is seeking a part-time Office Coordinator to provide administrative support to the pastor and church leadership. The role includes communications, scheduling, recordkeeping, and routine office tasks, with opportunities to engage congregants and support ministry activities.

The position is 12–16 hours per week (primarily Monday through Thursday) at $16.49 per hour, reporting to the Pastor.

Qualifications

• Previous administrative or office coordination experience.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office and the ability to quickly learn online platforms, including church management databases and digital communication software.
• An understanding of basic financial recordkeeping; familiarity with QuickBooks or similar accounting software is helpful.
• Ability to work independently, manage deadlines, maintain confidentiality, and collaborate effectively with church staff and volunteers.

Responsibilities

• Provide general office support, including answering phones, welcoming visitors, managing correspondence, and maintaining church records.
• Prepare the weekly worship guide and e-newsletter and assist with other congregational communications.
• Maintain church calendars, congregant contact information, and other administrative records.
• Provide financial administrative support to the church treasurer, including receiving and organizing bills and reimbursement requests, maintaining supporting documentation, and assisting with recordkeeping as directed.
• Assist as needed with worship preparations, church meetings, special events, and congregational activities.
• Support the pastor, church staff, leadership, and ministry teams with administrative and organizational needs.

Skills

Administrative experience

Organizational skills

Microsoft Office proficiency

Communication skills

Time-management

Tools

Church management software

QuickBooks

Digital communication software

Job description

Grace Chapel United Methodist Church in Rogers is seeking an organized, dependable, and welcoming individual to serve as our part-time Office Coordinator.

About Grace Chapel

At Grace Chapel, our starting point is always Jesus. Through Christ, we’re drawn into real relationships—with God, with one another, and with the community we’re called to serve.

We are Christ-centered, connected in love, and committed to community. Our congregation of approximately 115 active participants is dedicated to worship, fellowship, and serving our neighbors. Our Office Coordinator plays an important role in helping us live out that mission.

Position Overview

The Office Coordinator provides administrative assistance to the pastor, church leadership, and ministry teams, including help with communications, scheduling, recordkeeping, and routine office needs. The position combines recurring administrative responsibilities with opportunities to engage with congregants, support ministry activities, and contribute to the daily life of the church.

Position: Part-Time, 12–16 hours per week
Schedule: Primarily Monday through Thursday
Compensation: $16.49 per hour
Reports to: Pastor

Key Responsibilities

• Provide general office support, including answering phones, welcoming visitors, managing correspondence, and maintaining church records.
• Prepare the weekly worship guide and e-newsletter and assist with other congregational communications.
• Maintain church calendars, congregant contact information, and other administrative records.
• Provide financial administrative support to the church treasurer, including receiving and organizing bills and reimbursement requests, maintaining supporting documentation, and assisting with recordkeeping as directed.
• Assist as needed with worship preparations, church meetings, special events, and congregational activities.
• Support the pastor, church staff, leadership, and ministry teams with administrative and organizational needs.

The full position description is available upon request.

Qualifications

The ideal candidate will demonstrate a personal commitment to following Jesus and seek to reflect Christ’s love through integrity, compassion, hospitality, and service to others.

Qualified applicants must have the following experience, skills, and abilities:

• Previous administrative or office coordination experience.
• Strong organizational, communication, and time-management skills.
• Proficiency with Microsoft Office and the ability to quickly learn online platforms, including church management databases and digital communication software.
• An understanding of basic financial recordkeeping; familiarity with QuickBooks or similar accounting software is helpful.
• Ability to work independently, manage deadlines, maintain confidentiality, and collaborate effectively with church staff and volunteers.

The selected candidate will be required to successfully complete Safe Gatherings training and pass a background check as a condition of employment.