Part- Time Administrative Assistant

Umcna; Georgia; On-site; USD 23,000 - 28,000; Part time

Benefits offered by this job

PTO

Flex Time

Job summary

Pleasant Hill UMC is seeking an Administrative Assistant to serve as the hub of the church office, supporting the pastor, staff, and lay leadership. The role involves welcoming members and visitors and ensuring ministries run smoothly with hospitality at the center.

The position is part-time (approximately 20 hours per week), with a Monday–Thursday schedule 9:00 a.m.–2:00 p.m. and occasional flexibility for special events. Compensation is $25,000 annually, plus PTO and flexible time off.

Qualifications

• High school diploma or equivalent; some college or admin training preferred.
• At least two years of office or administrative experience.
• Proficiency with Microsoft Office or Google Workspace, email, and basic desktop publishing.
• Strong organizational skills and attention to detail.
• Ability to maintain strict confidentiality regarding pastoral, personnel, and financial matters.
• Ability to work independently and manage multiple priorities.

Responsibilities

• Answer phones, respond to emails, and greet visitors professionally.
• Maintain the church calendar, building use, and room reservations.
• Manage office supplies, equipment, and vendor contacts.
• Process incoming and outgoing mail.
• Prepare weekly worship bulletin in coordination with pastor and worship director.
• Assist with email announcements, website updates, and social media posts.
• Maintain prayer lists and relay pastoral care needs.
• Maintain church membership database and weekly metrics.
• Assist with year-end reports for the Annual Conference.
• Prepare materials for Church Council and other meetings.
• Route invoices and reimbursement requests for approval.
• Coordinate with volunteers and ministry teams.

Skills

Office experience

Organizational skills

Confidentiality

Multitasking

Independent work

Microsoft Office/Google Workspace

Education

High school diploma or equivalent

Some college or administrative training

Tools

Realm/ACS

Canva

Website platforms / CMS

Job description

Status: Part-time, non-exempt, approximately 20 hours per week
Schedule: Monday–Thursday, 9:00 a.m.–2:00 p.m., with occasional flexibility for special events
Reports to: Senior Pastor
Compensation: $25,000 annually, PTO and Flex Time.

Position Summary

The Administrative Assistant serves as the organizational hub of the church office, supporting the pastor, staff, and lay leadership so that the congregation’s ministries run smoothly. This person is often the first point of contact for members, visitors, and the wider community, and so plays an important role in extending the hospitality and welcome of Pleasant Hill UMC.

Key Responsibilities

Office Administration

• Answer phones, respond to emails, and greet visitors with warmth and professionalism.
• Maintain the church calendar, including building use, room reservations, and outside group scheduling in consultation with the building manager.
• Manage office supplies, equipment, and vendor contacts (copier, phone, internet, etc.).
• Process incoming and outgoing mail.

Worship and Communications Support

• Prepare the weekly worship bulletin in coordination with the pastor and worship director.
• Assist with email announcements, website updates, and social media posts as assigned.
• Maintain prayer lists and relay pastoral care needs to the pastor promptly.

Records and Reporting

• Maintain the church membership database, including baptisms, confirmations, marriages, transfers, and deaths.
• Record weekly metrics and assist with year-end statistical reports for the Annual Conference.
• Help prepare materials for Church Council, Charge Conference, and other committee meetings.
• Keep church records organized and securely filed.

In coordination with the Treasurer and Financial Chairperson:

• Assist with data entry of contributions and preparation of giving statements.
• Route invoices and reimbursement requests for approval.

Ministry Support

• Assist ministry teams and committees with scheduling, copies, mailings, and communication.
• Support preparations for special services (Christmas, Holy Week, funerals, weddings).
• Coordinate with volunteers who help in the office.

Qualifications

Required

• High school diploma or equivalent; some college or administrative training preferred.
• At least two years of office or administrative experience.
• Proficiency with Microsoft Office or Google Workspace, email, and basic desktop publishing.
• Strong organizational skills and attention to detail.
• Ability to maintain strict confidentiality regarding pastoral, personnel, and financial matters.
• Ability to work independently and manage multiple priorities.

Preferred

• Experience with church management software (e.g., Realm/ACS).
• Familiarity with the United Methodist Church and its structures.
• Experience with Canva (or other graphic design software), website platforms, or social media management.

Personal Qualities

The ideal candidate is friendly, patient, and service-minded; comfortable interacting with people of all ages; dependable and discreet; and supportive of the mission and ministry of Pleasant Hill UMC. Church membership is not required, though the candidate should be comfortable working in a Christian ministry setting.

Conditions of Employment

• Successful completion of a background check, in accordance with the church’s Safe Sanctuaries policy.
• A 90-day introductory period, followed by an annual performance review conducted by the pastor and SPRC.

The mission of the Church is to make disciples of Jesus Christ for the transformation of the world.