Administrative Coordinator

Lutheran Church of Hope; West Des Moines (IA); On-site; USD 15,000 - 25,000; Part time

Job summary

Lutheran Church of Hope is seeking an Administrative Coordinator for the Hope Grimes campus to provide essential office support, assist ministry leaders, and help organize events and weekend worship.

This hands-on, part-time role combines office duties with campus tasks, requiring collaboration with staff and volunteers to maintain a welcoming, organized environment. Experience in admin support and event coordination is preferred.

Qualifications

• Commitment to the mission and ministry of Lutheran Church of Hope.
• Strong organizational skills and attention to detail.
• Ability to manage multiple priorities and deadlines.
• Proficient written and verbal communication; interpersonal skills.

Responsibilities

• Provide administrative support to ministry leaders and staff, including organizing information, coordinating schedules, and assisting with projects.
• Coordinate ministry communications with the Communications Team on emails and announcements.
• Serve as a welcoming and helpful contact for staff, volunteers, church members, and guests.
• Maintain organized records, materials, and supplies to support daily operations.
• Assist with planning and preparing for programs, events, registrations, and seasonal activities.
• Help prepare event materials and complete tasks for ministry activities and special events.
• Prepare the building for weekend services, including setup and teardown tasks, and maintain clean shared spaces.
• Attend weekly staff meetings and work with the Operations Director on planning and coordination.

Skills

Org skills

Attention to detail

Multi-priority management

Written communication

Verbal communication

Interpersonal

Microsoft Office

Church software

Independent work

Problem solving

Team collaboration

Event coordination

Volunteer experience

Tools

Microsoft Office

Church management software

Job description

The Administrative Coordinator helps keep the day-to-day operations of Hope Grimes running smoothly by providing administrative support, assisting ministry leaders, preparing for church events and weekend worship, and helping maintain an organized, welcoming campus.

This is a hands-on, part-time position that includes both office-based responsibilities and physical tasks throughout the building. The Administrative Coordinator works with staff and volunteers to support the ministries, events, and daily operations of the church.

Primary Responsibilities

Administrative Support

• Provide administrative support to ministry leaders and staff, including organizing information, managing registrations, coordinating schedules and deadlines, and assisting with projects.
• Help coordinate ministry communications by gathering information, submitting content requests, and working with the Communications Team on emails, announcements, and other congregation updates.
• Serve as a welcoming and helpful point of contact for staff, volunteers, church members, and guests.
• Maintain organized records, materials, and supplies to support daily office and campus operations.

Ministry and Event Support

• Assist ministry leaders with planning and preparing for programs, events, registrations, and seasonal activities, including Youth & FamilyandAdult Ministry.
• Help prepare event materials, organize supplies, and complete tasks needed for ministry activities and special events.
• Assist with major church-wide events, including Christmas, Easter, Vacation Bible School, mission events, and other special campus activities.

Campus Operations and Setup

• Help prepare the building and worship spaces for weekend services, including arranging furniture, setting up materials, and completing other assigned setup and teardown tasks.
• Help keep shared spaces including the kitchen, storage areas, and ministry supplies clean, stocked, organized, and ready for use.
• Assist with moving, arranging, and distributing supplies, equipment, and materials as needed for church operations and events.
• Complete other hands-on tasks that help maintain a clean, organized, welcoming, and functional campus.
• Meet regularly with the Operations Director for planning, communication, and project coordination.
• Attend weekly Hope Grimes staff meetings.
• Work collaboratively with staff, ministry leaders, and volunteers to respond to changing campus needs and priorities.

Qualifications and Skills

• A commitment to the mission, values, and ministry of Lutheran Church of Hope.
• Strong organizational skills, attention to detail, and the ability to manage multiple priorities.
• Effective written, verbal, and interpersonal communication skills.
• Proficiency with Microsoft Office and the ability to learn church management software and other administrative tools.
• Ability to work independently, take initiative, solve problems, and collaborate with others.
• A flexible, service-oriented attitude and willingness to assist with a variety of tasks, both administrative and hands-on.
• Experience in administrative support, event coordination, ministry teams, or volunteer organizations preferred.

Personal and Professional Expectations

• Adhere to the Lutheran Church of Hope Staff Covenant for spiritual, personal, and professional conduct.
• Strive to live a Christ-centered life rooted in a personal relationship with Jesus Christ.
• Demonstrate professionalism, integrity, accountability, flexibility, and a servant-hearted approach to ministry.
• Foster positive relationships with staff, volunteers, church members, guests, and community partners.
• Reflect and support the mission, vision, values, and culture of Lutheran Church of Hope.
• Hours:Part-time, non-exempt; approximately 20 hours per week.
• Work Schedule:Flexible weekday schedule, with evening and weekend hours as needed to support worship services, church events, and ministry activities.
• Duration:Ongoing
• Supervisor:Operations Director
• Compensation:Commensurate with experience; benefits as applicable to the position.