Administrative and Finance Coordinator

The City of Providence; Providence (RI); On-site; USD 36,000 - 47,000; Part time

Job summary

The City of Providence is seeking an Administrative and Finance Coordinator to support the church office at Mathewson Street UMC. This part-time role involves 8 hours per week, typically a single onsite visit and flexible time for offsite tasks.

You will handle phones, mail, calendars, donor records, receipts, and QuickBooks data entry, collaborating with the Pastor and Finance Secretary. Strong computer skills and discretion are essential.

Qualifications

• Very high proficiency with computers including Microsoft Office
• BA level education OR at least 3 years work experience in a similar job
• Welcoming and friendly disposition
• Highly organized
• Impeccable discretion with confidential donor information
• Able to communicate respectfully with diverse populations including those experiencing homelessness or mental illness

Responsibilities

• Answering the phone and taking messages
• Directing incoming mail and emails
• Filing
• Maintaining the church calendar with renters
• Forwarding the weekly calendar to the worship bulletin creator
• Welcoming visitors and directing them to information about the church
• Maintaining and reorganizing donor databases
• Creating nametags as needed
• Managing receipts and submitting weekly to the Finance Secretary
• Grant reimbursement paperwork
• Quarterly reports for opioid settlement grant
• Creating payment vouchers
• QuickBooks data entry as needed

Skills

Microsoft Office

Discretion

Communication

Data entry

Education

BA or 3 years experience

Tools

QuickBooks

Job description

Administrative and Finance Coordinator

Location: Mathewson Street UMC

Position Type: Part-time

Salary: $30/hour

Hours per week: 8

Supervisor: Pastor

Time off: 2 weeks

Job Description

Role and Responsibilities

Administrative Assistant will work 8 hours per week with hours set in collaboration with the pastor, usually entailing about 4 hours onsite once a week, and the other hours flexible time offsite. The Administrative Assistant will either perform or oversee volunteers performing tasks including but not limited to:

• Answering the phone and taking messages
• Directing incoming mail and emails
• Filing
• Maintaining the church calendar in collaboration with renters
• Forwarding the weekly church calendar to the worship bulletin creator
• Welcoming and directing visitors/members seeking the pastor or seeking information about the church
• Maintaining and reorganizing databases of members and donors
• Creating nametags as needed
• Managing receipts and submitting once a week to the Finance Secretary
• Grant reimbursement paperwork
• Quarterly reports for opioid settlement grant
• Creating payment vouchers
• Quickbooks data entry as needed

Qualifications and Education Requirements

• Very high proficiency with computers, including Microsoft Office, Word, and Excel
• BA level education OR at least 3 years work experience in a similar job
• Welcoming and friendly disposition
• Highly organized
• Impeccable discretion when dealing with confidential donor information
• Must be comfortable communicating effectively and respectfully with people from all walks of life, including those experiencing homelessness or mental illness