Office Coordinator & Front Desk Specialist

Randstad USA; Phoenixville (Chester County); On-site; USD 28,000 - 30,000; Full time

Job summary

Randstad USA in Phoenixville, PA is seeking an organized Administrative Assistant to handle day-to-day office tasks and support our clients team. You will be the first point of contact for office communications, organize company records, coordinate schedules, and help ensure daily operations run smoothly.

The role reports to the office team and requires attention to detail, strong communication, and a minimum of 3 years of experience.

Qualifications

• 3 years of relevant office experience.
• Ability to greet visitors, answer phone calls and manage mail.
• Strong organizational and data entry skills.

Responsibilities

• Greet visitors, answer and direct phone calls, and manage incoming and outgoing mail/deliveries.
• Coordinate appointments, book meeting rooms, manage executive calendars, and assist with occasional travel arrangements.
• Maintain filing systems, draft basic correspondence, format documents, and perform routine data entry.
• Monitor office supplies, track inventory levels, and place replenishment orders before stocks run low.
• Set up meeting spaces, prepare materials, record meeting minutes, and distribute action items.
• Assist with processing invoices, expense reports, and basic billing documentation with accounting.

Skills

Secretary - Admin Assist

Education

High School

Job description

Randstad USA in Phoenixville, PA is seeking an organized Administrative Assistant to handle day-to-day office tasks and support our clients team. You will be the first point of contact for office communications, organize company records, coordinate schedules, and help ensure daily operations run smoothly.

The role reports to the office team and requires attention to detail, strong communication, and a minimum of 3 years of experience.