Executive Assistant & Office Leader for Founder

Beacon Hill Staffing Group, LLC; New York (NY); On-site; USD 180,000 - 220,000; Full time

Benefits offered by this job

401(k) with employer match

Medical benefits with HSA & FSA

Generous PTO

Commuter benefits

Company laptop

Job summary

Beacon Hill Staffing Group, LLC is seeking an exceptionally organized Executive Assistant & Office Manager to support the Founder/CEO of a growing investment management firm. The role sits at the center of the organization, balancing strategic executive support with investor relations coordination and daily office leadership.

Hours are generally 7:45am-5:15pm with flexibility; the position is fully onsite five days per week.

Qualifications

• Bachelor's degree required.
• 10+ years of Executive Assistant experience supporting senior executives.
• Experience in financial services (hedge funds/investment management) preferred.
• Experience supporting founders/CEOs/CIOs or senior investment professionals.
• Exceptional written and verbal communication skills.
• Strong proofreading and document review experience.
• Ability to handle confidential personal and business matters with discretion.
• Proficiency with Microsoft Office, Outlook, Word, Excel, PowerPoint.
• Experience with CRM systems, expense platforms, and business management software.
• Familiarity with Bloomberg and financial research resources is desirable.

Responsibilities

• Provide comprehensive Executive Assistant support to the Founder & CEO.
• Manage complex calendars, scheduling, and prioritization.
• Coordinate domestic and international travel arrangements, itineraries, logistics.
• Handle personal financial administration, tax docs, insurance matters, and invoicing.
• Assist with trustee administration and confidential personal matters.
• Prepare and archive documents, files, and records.
• Support Director of Investor Relations, including CRM management and meeting prep.
• Produce investor reports, briefing documents, and marketing materials.
• Oversee day-to-day office operations as Office Manager.
• Manage vendors, facilities, technology coordination, building management, supplies, and events.
• Coordinate team events and employee experience initiatives.

Skills

Executive support

Calendar management

Travel planning

Investor relations coordination

Communication

Documentation & proofreading

Discretion & confidentiality

Microsoft Office

CRM systems

Education

Bachelor's degree

Tools

Bloomberg

Expense platforms

Office software (MS Office)

Job description

Beacon Hill Staffing Group, LLC is seeking an exceptionally organized Executive Assistant & Office Manager to support the Founder/CEO of a growing investment management firm. The role sits at the center of the organization, balancing strategic executive support with investor relations coordination and daily office leadership.

Hours are generally 7:45am-5:15pm with flexibility; the position is fully onsite five days per week.