Senior Administrative Coordinator

Beacon Hill Staffing Group, LLC; Miami (FL); On-site; USD 28,000 - 32,000; Full time

Job summary

Beacon Hill Staffing Group, LLC is seeking a detail-oriented Administrative Assistant to support daily office operations and ensure efficient workflow in a busy onsite Miami environment. This role handles correspondence, records, work orders, and general office tasks, requiring organization, professionalism, and the ability to multitask.

The ideal candidate will manage phones, emails, documents, and basic bookkeeping while delivering accurate, timely support to multiple departments.

Qualifications

• High school diploma or GED required.
• 2-4 years of administrative or office support experience.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and meet deadlines.
• Proficiency with Microsoft Office applications.

Responsibilities

• Answer and direct incoming phone calls professionally.
• Respond to emails and route inquiries to appropriate departments.
• Enter, track, and maintain work orders accurately.
• Prepare invoices, reports, memos, letters, and other business documents.
• Maintain organized filing systems for records, reports, and corporate documents.
• Retrieve and manage company records and documentation as needed.
• Sort, distribute, and manage incoming mail, email, and other correspondence.
• Order office supplies and monitor inventory levels.
• Support basic bookkeeping and administrative accounting functions.
• Assist with day-to-day office operations and special projects.

Skills

Phone etiquette

Customer service

MS Office

Organizational skills

Attention to detail

Multitasking

Education

High school diploma or GED

Tools

Microsoft Office

Email management systems

Records management software

Job description

Beacon Hill Staffing Group, LLC is seeking a detail-oriented Administrative Assistant to support daily office operations and ensure efficient workflow in a busy onsite Miami environment. This role handles correspondence, records, work orders, and general office tasks, requiring organization, professionalism, and the ability to multitask.

The ideal candidate will manage phones, emails, documents, and basic bookkeeping while delivering accurate, timely support to multiple departments.