OFFICE COORDINATOR

AppleOne Employment Services; San Juan (PR); On-site; USD 25,000 - 33,000; Full time

Job summary

AppleOne Employment Services seeks an organized Office Coordinator for a full-time contract role in San Juan, PR. The position supports daily office operations, accounting processes, payroll activities, and administrative coordination within a professional IT services environment.

This role requires bilingual skills and collaboration with leadership, employees, clients, and vendors. Enjoy steady Monday–Friday hours, exposure to accounting and payroll functions, and the opportunity to work

Qualifications

• Coordinate office operations, administrative support, records management, and front office communications.
• Support accounting activities, including Accounts Payable, Accounts Receivable, collections, expenses, and reconciliations.
• Assist with timesheet review, payroll processing, billing support, and compliance documentation.
• Manage vendor coordination, office supplies, meeting schedules, and executive administrative tasks.
• 3 to 5 years of relevant administrative, office coordination, or office management experience preferred.
• Experience as an Office Coordinator, Administrative Assistant, Office Administrator, or similar role.
• Experience with Accounts Payable and Accounts Receivable.
• Bilingual in English and Spanish, written and verbal.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational, multitasking, and time management skills.
• Excellent communication, customer service, and professional presentation skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to prioritize tasks, meet deadlines, and maintain accuracy with confidential information.
• Willingness to travel occasionally, if required.

Responsibilities

• Support daily office operations, including correspondence, phone calls, emails, visitor assistance, mail, packages, supplies, and office coordination.
• Process and follow up on Accounts Receivable, collections, Accounts Payable, and vendor payment activities.
• Review employee timesheets for accuracy and assist with payroll processing and billing support.
• Maintain organized records for invoices, expenses, bank reconciliations, licenses, certifications, and compliance documentation.
• Coordinate office maintenance, repairs, vendor visits, meeting schedules, and shared office spaces.
• Provide administrative and operational support to executive leadership and internal teams.

Skills

Bilingual English/Spanish

Microsoft Office

Organizational skills

Communication skills

Time management

Education

Bachelor’s Degree in Business Administration

Equivalent professional experience considered

Tools

Microsoft Office Suite

Job description

Job Summary

We are seeking an organized and detail-oriented Office Coordinator for a full-time contract opportunity in San Juan, PR. This role supports daily office operations, accounting processes, payroll activities, and administrative coordination within a professional Computer/IT Services environment. The Office Coordinator will play an important role in keeping the office running smoothly while supporting leadership, employees, clients, and vendors. This is a great opportunity for a bilingual administrative professional who enjoys variety, accuracy, teamwork, and being a trusted point of contact across the business. This position offers steady Monday to Friday hours, exposure to accounting and payroll functions, and the opportunity to work closely with leadership in a collaborative office environment.

Key Responsibilities

• Support daily office operations, including correspondence, phone calls, emails, visitor assistance, mail, packages, supplies, and office coordination.
• Process and follow up on Accounts Receivable, collections, Accounts Payable, and vendor payment activities.
• Review employee timesheets for accuracy and assist with payroll processing and billing support.
• Maintain organized records for invoices, expenses, bank reconciliations, licenses, certifications, and compliance documentation.
• Coordinate office maintenance, repairs, vendor visits, meeting schedules, and shared office spaces.
• Provide administrative and operational support to executive leadership and internal teams.

Compensation and Benefits

• Pay: $21 per hour.
• Schedule: Monday to Friday, full-time.
• Job Type: Contract/Temporary.
• Location: San Juan, PR.

Required Qualifications and Skills

• Coordinate office operations, administrative support, records management, and front office communications.
• Support accounting activities, including Accounts Payable, Accounts Receivable, collections, expenses, and reconciliations.
• Assist with timesheet review, payroll processing, billing support, and compliance documentation.
• Manage vendor coordination, office supplies, meeting schedules, and executive administrative tasks.
• 3 to 5 years of relevant administrative, office coordination, or office management experience preferred.
• Previous experience as an Office Coordinator, Administrative Assistant, Office Administrator, or similar role.
• Experience with Accounts Payable and Accounts Receivable.
• Bilingual in English and Spanish, written and verbal.
• Proficient in Microsoft Office Suite, including Word, Excel, and Outlook.
• Strong organizational, multitasking, and time management skills.
• Excellent communication, customer service, and professional presentation skills.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to prioritize tasks, meet deadlines, and maintain accuracy with confidential information.
• Willingness to travel occasionally, if required.

Preferred Qualifications

• Bachelor’s Degree in Business Administration, Information Systems, or a related field preferred.
• Equivalent professional experience will also be considered.
• Experience supporting office operations in a Computer/IT Services or professional services environment is helpful.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.