Administrative Coordinator

AppleOne Employment Services; Bothell (WA); Presencial; USD 30.000 - 36.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Major medical

Dental

Vision

401k

Sick pay

Descripción de la vacante

AppleOne Employment Services is seeking an Administrative Coordinator in Bothell, WA for a temp-to-hire role. The ideal candidate will support calendars, meetings, records, and office operations, ensuring smooth daily activities.

This position emphasizes proactive organization, professional communication, and reliable service to employees, leadership, and vendors. The role offers growth, collaborative leadership, and a long-term career path through a temp-to-hire arrangement.

Formación

• Provide administrative and operational support to employees, managers, and leadership teams.
• Coordinate calendars, meetings, schedules, events, office logistics, and communication.
• Maintain accurate records, files, reports, spreadsheets, and business documentation.
• 1–2 years of administrative, office coordination, executive support, customer service, or related experience.
• Proficiency with Microsoft Office Suite including Outlook, Word, Excel, Teams, and PowerPoint.

Responsabilidades

• Coordinate daily administrative operations to support office functionality and team productivity.
• Manage calendars, meetings, conference room reservations, schedules, and meeting logistics.
• Serve as a professional point of contact for employees, visitors, vendors, and external partners.
• Maintain accurate records, files, reports, spreadsheets, databases, and business documentation.
• Prepare correspondence, presentations, reports, meeting materials, and other documents.
• Support office supply management, vendor coordination, special projects, events, and departmental initiatives.

Conocimientos

Administrative support

Office coordination

Customer service

Data entry

Herramientas

Microsoft Office

Descripción del empleo

Job Summary

We are seeking a dependable and professional Administrative Coordinator for a temp-to-hire opportunity in Bothell, WA. This role is ideal for an administrative support professional who enjoys keeping office operations organized, supporting teams, coordinating schedules, and serving as a reliable resource for employees, visitors, vendors, and leadership.

The Administrative Coordinator will help ensure daily business operations run smoothly by managing calendars, meetings, records, office resources, communication, and administrative projects. This is a great opportunity for someone who values a collaborative team environment, supportive leadership, professional growth, and the opportunity to build a long-term career path through a temp-to-hire role.

The ideal candidate is proactive, detail-oriented, organized, and comfortable balancing multiple priorities while providing excellent internal and external customer service.

Key Responsibilities

• - Coordinate daily administrative operations to support efficient office functionality and team productivity.
• - Manage calendars, meetings, conference room reservations, schedules, and meeting logistics.
• - Serve as a professional point of contact for employees, visitors, vendors, and external partners.
• - Maintain accurate records, files, spreadsheets, reports, databases, and business documentation.
• - Prepare correspondence, presentations, reports, meeting materials, and other business documents.
• - Support office supply management, vendor coordination, special projects, events, and departmental initiatives.

Compensation and Benefits

• - Pay range: $22.00 to $26.00 per hour.
• - Job type: Temp-to-hire.
• - Location: Bothell, WA.

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

Required Qualifications and Skills

• - Provide administrative and operational support to employees, managers, and leadership teams.
• - Coordinate calendars, meetings, schedules, events, office logistics, and communication.
• - Maintain accurate records, files, reports, spreadsheets, and business documentation.
• - Support office operations, supply management, correspondence, and general administrative functions.
• - 1 to 2 years of administrative, office coordination, executive support, customer service, or related professional experience.
• - Proficiency with Microsoft Office Suite, including Outlook, Word, Excel, Teams, and PowerPoint.
• - Experience managing calendars, scheduling meetings, and coordinating multiple priorities.
• - Strong data entry, document management, recordkeeping, and organizational skills.
• - Excellent verbal and written communication skills with a professional service-oriented approach.
• - Ability to interact effectively with employees, leaders, visitors, vendors, and external partners.
• - Strong attention to detail and ability to maintain accuracy in a fast-paced environment.
• - Ability to prioritize competing responsibilities and meet deadlines with minimal supervision.
• - Demonstrated reliability, professionalism, strong attendance history, and sound judgment.
• - Ability to maintain discretion and confidentiality when handling sensitive business information.
• - Strong professional references required.

Preferred Qualifications

• - Previous experience as an Administrative Coordinator, Office Coordinator, Administrative Assistant, Executive Assistant, or Office Manager.
• - Experience supporting multiple departments, managers, or leadership teams simultaneously.
• - Familiarity with office operations, vendor coordination, event planning, or project coordination.
• - Experience creating reports, presentations, spreadsheets, meeting agendas, and meeting materials.
• - Proven ability to take initiative, solve problems, and improve administrative processes.

Equal Opportunity Employer / Disabled / Protected Veterans

The Know Your Rights poster is available here: https://www.eeoc.gov/sites/default/files/2023-06/22-088_EEOC_KnowYourRights6.12.pdf

The pay transparency policy is available here: https://www.dol.gov/sites/dolgov/files/ofccp/pdf/pay-transp_%20English_formattedESQA508c.pdf

For temporary assignments lasting 13 weeks or longer, AppleOne is pleased to offer major medical, dental, vision, 401k and any statutory sick pay where required.

We are committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation for any part of the employment process, please contact your staffing representative who will reach out to our HR team.

AppleOne participates in the E-Verify program in certain locations as required by law. Learn more about the E-Verify program. https://e-verify.uscis.gov/web/media/resourcesContents/E-Verify_Participation_Poster_ES.pdf

We also consider for employment qualified applicants regardless of criminal histories, consistent with legal requirements, including, if applicable, the City of Los Angeles' Fair Chance Initiative for Hiring Ordinance. Pursuant to applicable state and municipal Fair Chance Laws and Ordinances, we will consider for employment-qualified applicants with arrest and conviction records, including, if applicable, the San Francisco Fair Chance Ordinance. For Los Angeles, CA applicants: Qualified applications with arrest or conviction records will be considered for employment in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act.