Office Coordinator

Maven Recruiting Group; Palo Alto (CA); On-site; USD 70,000 - 85,000; Full time

Benefits offered by this job

Benefits

Job summary

Maven Recruiting Group is seeking an Office Coordinator in Palo Alto, CA to deliver a white-glove, hospitality-driven in-office experience for founders, investors, and VIP guests. The role focuses on seamless operations, proactive service, and a polished environment in a beautiful Palo Alto office.

The ideal candidate is friendly, proactive, self-managing, and organized, with a passion for hosting and coordinating events.

Qualifications

• Polished, service-oriented workplace coordinator with hospitality mindset.
• Experience in managing office operations and creating a welcoming environment.
• Ability to anticipate needs and maintain a high-touch in-office experience.

Responsibilities

• Serve as the face of the office and first contact for visitors and VIP guests.
• Create a welcoming, polished, hospitality-driven office environment.
• Manage daily office operations, ensuring space is organized, stocked, and running smoothly.
• Coordinate office vendors, facilities requests, repairs, and maintenance.
• Oversee conference room readiness, setup, and guest experience.

Skills

Hospitality

Customer service

Organization

Event planning

Proactiveness

Job description

The Role:

Office Coordinator

The City:

Palo Alto, CA (In office 5 days/week)

The Money:

$70k - $85k/year + Benefits + & other perks!

A longstanding Bay Area venture capital firm is seeking a polished and service-oriented Workplace Coordinator to help create an exceptional in-office experience for employees, founders, investors, and VIP guests alike. Situated in a beautiful Palo Alto office, this role is perfect for someone who takes pride in hospitality, operations, and building a warm, elevated workplace environment.

This is far more than a traditional front desk or office coordination role. The ideal candidate sees the office as an experiencesomeone who notices the details, anticipates needs before they arise, and enjoys creating a seamless, high-touch atmosphere for both guests and internal teams. The firm offers strong mentorship, visibility, and long-term growth potential within a highly respected organization.

The Culture:

White glove service. Warm. Hard-working. Team oriented.

The Ideal Candidate:

Friendly and welcoming. Proactive. Self-manager. Charismatic. Positive attitude. Organized. Multi-tasker.

The Day to Day:

• Serve as the face of the office and first point of contact for visitors, founders, investors, and VIP guests
• Create a welcoming, polished, and hospitality-driven office environment
• Manage daily office operations, ensuring the space is organized, fully stocked, and running efficiently
• Coordinate office vendors, facilities requests, repairs, and maintenance
• Oversee conference room readiness, meeting setup, and guest experience
• Order and maintain office, kitchen, and event supplies
• Assist with planning team events, internal gatherings, and office programmingSupport onboarding logistics for new hires and visitors
• Partner closely with leadership and internal teams on special projects and workplace initiatives
• Help foster a collaborative, positive, and team-oriented culture throughout the office

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.