Workplace Experience Coordinator

Career Group; Palo Alto (CA); On-site; USD 48,216 - 52,348; Full time

Job summary

A global impact investor is seeking a Workplace Experience Coordinator in Palo Alto, CA. This on-site, 3-4 week contract role pays $35-38/hr and involves enhancing the office experience, welcoming visitors, and managing daily operations. Ideal candidates should have over 3 years in customer service and excellent communication skills.

Qualifications

• 3+ years of relevant experience in a customer service or facilities role.
• Ability to multitask in a dynamic setting while delivering services with composure.
• Excellent verbal and written communication skills.

Responsibilities

• Provide a stellar Workplace Experience for the team.
• Welcome guests according to company protocol.
• Maintain office calendar and coordinate with events team.

Skills

Customer service experience

Multitasking

Communication skills

Detail-oriented

Job description

Overview

Our client, a global impact investor, is actively looking for an enthusiastic and proactive Workplace Experience Coordinator to support their team. In this role, you will serve as the main point of contact for the Palo Alto office and be pivotal to maintaining a best in class and professional office environment. If you are a polished, collaborative, and proactive individual who is available to start ASAP, this opportunity could be for you!

This is an on-site, 3-4 week contract with the possibility of extension located in Palo Alto, CA. Pay will be $35-38/hr.

Base pay range

$35.00/hr - $38.00/hr

Key Responsibilities

• Provide a stellar Workplace Experience for the team.
• Welcome guests and visitors according to company protocol.
• Maintain office calendar and ensure shared spaces are available and scheduled as needed, coordinating with the events team as needed.
• Oversee day-to-day operations and facilities, stocking supplies, replenishing pantries, checking vendor services, and general cleanliness.
• Support meetings, assist with All Team meeting preparations, and coordinate beverages and snacks as needed.
• Manage daily pick-up and distribution of mail and accountable deliveries.
• Collaborate with other team members and teams to ensure seamless support.
• Other ad-hoc duties.

Qualifications

• 3+ years of relevant experience in a customer service or facilities role.
• Agile and able to multitask in a dynamic setting while delivering services with composure.
• Enthusiasm to tackle anything from small administrative tasks to high-profile requests.
• Excellent verbal and written communication skills.
• Detail-oriented and eager to learn.
• Able to represent the team with professionalism and integrity.

Please submit your resume for consideration!

We will consider qualified applicants with criminal histories in a manner consistent with the Los Angeles Fair Chance Initiative for Hiring.

Seniority level

• Associate

Employment type

• Contract

Job function

• Administrative

Industries

• Investment Management

Referrals increase your chances of interviewing at Career Group by 2x.

Get notified about new Workplace Coordinator jobs in Palo Alto, CA.