Workplace Hospitality Coordinator

Career Group; Palo Alto (CA); On-site; USD 48,216 - 52,348; Part time

Job summary

A global impact investor is seeking a Workplace Hospitality Coordinator for its Palo Alto office. This on-site position involves ensuring a professional office environment by welcoming guests, overseeing daily operations, and supporting team activities. Ideal candidates should have over 3 years of customer service experience and possess excellent multitasking and communication skills. Compensation is $35-38/hr for a 3-4 week contract with potential for extension.

Qualifications

• 3+ years of relevant experience in customer service, facilities, or food service role.
• Agile and able to multitask in a dynamic setting with composure.
• Excellent verbal and written communication skills.

Responsibilities

• Provide stellar Workplace Hospitality for the team.
• Welcome guests and visitors according to company protocol.
• Oversee day-to-day operations and ensure cleanliness.

Skills

Customer service experience

Multitasking ability

Communication skills

Attention to detail

Job description

This range is provided by Career Group. Your actual pay will be based on your skills and experience — talk with your recruiter to learn more.

Base pay range

$35.00/hr - $38.00/hr

Our client, a global impact investor, is actively looking for an enthusiastic and proactive Workplace Hospitality Coordinator to support their team. In this role, you will serve as the main point of contact for the Palo Alto office and be pivotal to maintaining a best in class and professional office environment. If you are a polished, collaborative, and proactive individual who is available to start ASAP, this opportunity could be for you!

This is an on-site, 3-4 week contract with the possibility of extension located in Palo Alto, CA. Pay will be $35-38/hr.

Key Responsibilities:

• Provide a stellar Workplace Hospitality for the team.
• Welcome guests and visitors according to company protocol.
• Maintain office calendar and ensure shared spaces are available and scheduled as needed, coordinating with the events team as needed.
• Oversee day-to-day operations and facilities, stocking supplies, replenishing pantries, checking vendor services, and general cleanliness.
• Support meetings, assist with All Team meeting preparations, and coordinate beverages and snacks as needed.
• Manage daily pick-up and distribution of mail and accountable deliveries.
• Collaborate with other team members and teams to ensure seamless support.
• Other ad-hoc duties

Qualifications:

• 3+ years of relevant experience in a customer service, facilities, or food service role.
• Agile and able to multitask in a dynamic setting while delivering services with composure.
• Enthusiasm to tackle anything from small administrative tasks to high-profile requests.
• Excellent verbal and written communication skills.
• Detail-oriented and eager to learn.
• Able to represent the team with professionalism and integrity.

Seniority level: Associate

Employment type: Contract

Job function: Administrative

Industry: Investment Management

Please submit your resume for consideration!

We will consider for employment qualified applicants with criminal histories in a manner consistent with the requirements of the Los Angeles Fair Chance Initiative for Hiring.