Front Desk Coordinator

Alison Brown Placement Specialists, LLC; San Francisco (CA); On-site; USD 75,000 - 85,000; Full time

Job summary

Alison Brown Placement Specialists, LLC is assisting a top-tier VC firm on the Peninsula in their search for a Front Desk Coordinator. This in-office role focuses on welcoming visitors, managing reception, coordinating mail, and supporting the administrative team to keep the office running smoothly.

Ideal candidates have at least two years in an office setting, strong communication, proficiency with Google Workspace and Microsoft Office, and a service-oriented mindset.

Qualifications

• Minimum 2 years of experience in an office or corporate setting.
• Hospitality or customer service background is preferred.
• Proficiency with Google Workspace and Microsoft Office.
• Excellent communication and service-oriented mindset.

Responsibilities

• Greet and assist visitors, answer and direct phone calls, and maintain a polished reception area
• Coordinate mail, packages, and deliveries between two office buildings
• Manage calendars and schedule meetings and conference rooms
• Liaise with vendors, service providers, and external contacts
• Support special events, team gatherings, and office projects
• Handle expense reports and light bookkeeping in Concur
• Maintain confidentiality with sensitive information and legal documents
• Partner closely with the Office Manager and administrative team

Skills

Customer service

Communication

Detail oriented

Team collaboration

Education

Two years of college

Tools

Google Workspace

Microsoft Office

Concur

Job description

Our client, a top-tier VC firm, is searching for an energetic, friendly, and reliable Front Desk Coordinator to be the welcoming face in their mid-peninsula office. This person will manage daily office operations, provide exceptional customer service to guests and internal staff, and ensure everything runs smoothly. The ideal candidate thrives in a fast-paced environment, enjoys helping others, and takes pride in creating a polished, professional atmosphere. The role is in-office, Monday-Friday from 8am-5pm on the peninsula.

What You'll Do

• Greet and assist visitors, answer and direct phone calls, and maintain a polished reception area
• Coordinate mail, packages, and deliveries between two office buildings
• Manage calendars and schedule meetings and conference rooms
• Liaise with vendors, service providers, and key external contacts
• Support special events, team gatherings, and office projects
• Handle expense reports and light bookkeeping in Concur
• Maintain confidentiality with sensitive information and legal documents
• Partner closely with the Office Manager and administrative team

What We're Looking For

• Minimum 2 years of experience in an office or corporate setting
• Previous hospitality or customer service experience
• 2+ years of college
• Proficiency with Google Workspace and Microsoft Office
• Strong communication skills and a service-oriented mindset
• Positive, cheerful attitude and professional demeanor
• Adaptable and able to shift priorities in a dynamic environment
• Reliable, detail-oriented, and proactive
• Collaborative and eager to learn

Why You'll Love It Here

You'll join a close-knit administrative team that values teamwork, professionalism, and initiative. This is an excellent opportunity to work in a respected and fast-moving environment where no two days are the same.

Compensation: $75-85K, plus bonus and excellent benefits