Office Manager

Maven Recruiting Group; Palo Alto (CA); On-site; USD 100,000 - 130,000; Full time

Benefits offered by this job

Incredible Benefits

Job summary

Maven Recruiting Group in Palo Alto is seeking an experienced Office Manager to oversee day-to-day operations in a fast-paced, cerebral startup. You will partner with leadership to streamline processes, manage vendors, events, and onboarding, while ensuring a polished employee experience.

This role requires 4+ years in office management or related fields, exceptional organization, and the ability to build structured workflows from ambiguity.

Qualifications

• 4+ years in Office Management or related roles.
• Experience supporting highly intelligent, collaborative teams in tech or cerebral environments.
• Exceptional organizational skills with meticulous attention to detail.

Responsibilities

• Oversee daily office operations to maintain a seamless, well-organized workplace.
• Serve as the primary contact for vendors, building management, and workplace services.
• Manage office supplies, equipment, maintenance, and general operations.
• Plan and run company events, team meetings, and employee engagement activities.
• Partner with leadership on operational priorities and special projects.
• Handle invoices and maintain vendor relationships.
• Develop and improve workplace processes to boost efficiency and employee experience.
• Greet guests and support onboarding for new hires.

Skills

Office Management

Executive Support

Vendor Management

Event Planning

Process Improvement

Communication

Ambiguity Navigation

Tools

Microsoft Office

Google Workspace

Job description

Overview

The Role: Office Manager

The Location: Palo Alto | Five Days Onsite

Compensation: $100,000–$130,000 DOE + Incredible Benefits

Do you thrive in fast-paced, intellectually curious environments where no two days look the same? Are you energized by bringing order to complexity while supporting a team driven by a meaningful mission?

Our client, a mission-driven startup, is seeking an exceptional Office Manager to oversee day-to-day office operations while cultivating a collaborative, highly organized workplace. This is an outstanding opportunity for someone who has worked in cerebral environments and enjoys partnering with bright, thoughtful professionals who value curiosity, initiative, and operational excellence.

If you’re someone who naturally anticipates needs, builds structure from ambiguity, and takes pride in creating an exceptional employee experience, we’d love to connect.

Responsibilities

• Oversee the daily operations of the office, ensuring a seamless and well-organized workplace.
• Serve as the primary point of contact for vendors, building management, and workplace services.
• Manage office supplies, equipment, maintenance, and overall workplace operations.
• Plan and execute company events, team meetings, and employee engagement initiatives.
• Partner closely with leadership on operational priorities and special projects.
• Manage invoices, and vendor relationships.
• Develop and improve workplace processes that enhance efficiency and the employee experience.
• Welcome guests, candidates, and visitors while maintaining a polished office environment.
• Support onboarding logistics and help create an exceptional experience for new hires.
• Jump into new initiatives and wear multiple hats as the company continues to scale.

Qualifications

• 4+ years of Office Management, Workplace Operations, Executive Support, or similar experience.
• Experience supporting highly intelligent, collaborative teams in startup, technology, research, consulting, venture capital, healthcare, nonprofit, or similarly cerebral environments.
• Exceptional organizational skills with meticulous attention to detail.
• A proactive, resourceful mindset with the ability to anticipate needs before they arise.
• Strong communication and relationship-building skills.
• Comfortable navigating ambiguity and building processes from the ground up.
• High level of professionalism, discretion, and sound judgment.
• Proficiency with Microsoft Office, Google Workspace, and modern workplace tools.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Maven Recruiting Group participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. Please refer to the E-Verification Poster and Right to Work Poster on https://www.mavenrec.com/job-seekers for additional information.