Executive Assistant / Office Manager

Career Group; Menlo Park (CA); On-site; USD 60,000 - 80,000; Full time

Job summary

A well-established private equity firm in Menlo Park, CA, is seeking a proactive Office Manager/Executive Assistant. This in-office role entails managing front desk operations, providing administrative support, and overseeing office logistics. Ideal candidates typically have 1-2 years of office experience and skills in MS Office. The office fosters a collaborative culture with opportunities for growth. The position offers a salary range of $60k - $80k annually, requiring in-office presence Monday through Friday.

Qualifications

• 1-2 years of prior office experience; venture capital, private equity, or high-end hospitality experience is a plus.
• Ability to work independently and prioritize tasks effectively.
• Strong communication skills and a warm demeanor.

Responsibilities

• Manage front desk operations, greeting visitors and answering phones.
• Provide administrative support to Partners including travel and calendar management.
• Coordinate meeting logistics and oversee vendor relationships.

Skills

Prior office experience

Self-motivated

Professional communication skills

Tech-savvy with MS Office

Tools

MS Office

Ramp for expense management

Job description

Office Manager / Executive Assistant

Our client, a well-established private equity firm located in Menlo Park, CA, is seeking a driven and proactive Office Manager / Executive Assistant. This firm offers a collaborative, low-ego culture that values teamwork and a positive work environment. The Menlo Park office has approximately 20 team members, providing a supportive atmosphere with ample opportunities for growth and additional responsibilities within the role.

***This is an in-office role located in Menlo Park, CA.

Base pay range

$60,000.00/yr - $80,000.00/yr

Key Responsibilities

• Manage front desk operations, greeting visitors, answering phones, and maintaining a professional office presence (quiet, not as busy).
• Provide administrative support to up to 3 Partners, including travel arrangements, expense management, and calendar scheduling.
• Coordinate full meeting logistics, including equipment setup, material preparation, and seamless execution.
• Oversee vendor relationships, office catering, lunches, supplies, and general office upkeep.
• Assist with presentations, reporting, and preparation of materials.
• Collaborate with the Executive Assistant (EA) to provide additional support to the Managing Partner and contribute to office-wide projects and ad hoc needs.
• Report directly to the CFO and work closely with the Managing Partner’s EA, who supports the Managing Partner and EAs in other offices.

Qualifications

• 1-2 years of prior office experience; experience in venture capital, private equity, or high-end hospitality is a plus, but not required.
• Ability to work independently, be self-motivated, and effectively prioritize tasks.
• Professional and warm communication skills.
• Tech-savvy with proficiency in MS Office; experience with Ramp for expense management is a plus.
• Willingness to work in-office Monday through Friday.
• Light overtime as needed.

We will consider qualified candidates with criminal histories in a manner consistent with the requirements of the San Francisco Fair Chance Ordinance.