Office Coordinator

Orange Barrel Media; North Carolina; On-site; USD 36,000 - 48,000; Full time

Job summary

Orange Barrel Media is seeking an Office Coordinator to keep the in-office operations running smoothly. The role covers stocking snacks and pantry supplies, managing lunch catering, mail handling, and vendor coordination, with recruiting support and ATS upkeep.

The ideal candidate is highly organized, reliable, and customer-service oriented, with strong communication skills and the ability to multitask in a fast-paced environment. This is a full-time, in-office position based in North Carolina.

Qualifications

• 1+ years of experience in office administration, coordination, or recruiting coordination.
• Highly organized, with strong attention to detail and the ability to juggle multiple ongoing tasks.
• A genuine customer-service mindset - you treat fellow employees like customers and take pride in a job well done.
• Reliable and punctual, with strong follow-through.
• A really positive, can-do attitude
• Strong communication skills, both written and verbal, and comfort working directly with vendors and hiring managers.
• Ability to be on your feet for multiple hours a day and to lift and move boxes and packages.
• Ability to be on-site full-time, in-office

Responsibilities

• Keep the office fully stocked with snacks, drinks, and pantry supplies, tracking inventory and reordering as needed.
• Coordinate and manage daily catered lunches by placing orders, scheduling deliveries, communicating with restaurants and catering vendors, and ensuring timely setup and cleanup.
• Maintain a clean, organized, and well-stocked office, including supply closets, kitchen, and common areas.
• Build and manage relationships with external vendors (catering, supplies, maintenance, and other service providers).
• Provide administrative support to the recruiting process, including scheduling interviews and coordinating with candidates and interview teams.
• Maintain accurate candidate information and activity in the applicant tracking system (ATS), including updating statuses and supporting general pipeline organization.
• Distribute incoming mail and packages, and prepare outgoing mail and shipments.
• Monitor office doors and entry, greeting visitors and ensuring a safe, secure workplace
• Serve as a go-to point of contact for general office needs and requests
• Other tasks as needed

Skills

Office administration

Coordination

Recruiting coordination

Attention to detail

Customer-service mindset

Communication

Punctuality

Positive attitude

On-site presence

Job description

About the Role

We're looking for a proactive, organized Office Coordinator to keep our office running smoothly day to day. This is a full-time, in-office role covering everything from stocking snacks and drinks to managing lunch catering, keeping shared spaces organized, coordinating with vendors, supporting recruiting coordination, handling mail, and monitoring office access. The ideal candidate has strong organizational and scheduling skills, a strong sense of ownership, and enjoys creating a great in-office experience for the team.

Responsibilities

• Keep the office fully stocked with snacks, drinks, and pantry supplies, tracking inventory and reordering as needed
• Coordinate and manage daily catered lunches by placing orders, scheduling deliveries, communicating with restaurants and catering vendors, and ensuring timely setup and cleanup
• Maintain a clean, organized, and well-stocked office, including supply closets, kitchen, and common areas
• Build and manage relationships with external vendors (catering, supplies, maintenance, and other service providers)
• Provide administrative support to the recruiting process, including scheduling interviews and coordinating with candidates and interview teams.
• Maintain accurate candidate information and activity in the applicant tracking system (ATS), including updating statuses and supporting general pipeline organization.
• Distribute incoming mail and packages, and prepare outgoing mail and shipments
• Monitor office doors and entry, greeting visitors and ensuring a safe, secure workplace
• Serve as a go-to point of contact for general office needs and requests
• Other tasks as needed

Qualifications

• 1+ years of experience in office administration, coordination, or recruiting coordination
• Highly organized, with strong attention to detail and the ability to juggle multiple ongoing tasks
• A genuine customer-service mindset - you treat fellow employees like customers and take pride in a job well done
• Reliable and punctual, with strong follow-through
• A really positive, can-do attitude
• Strong communication skills, both written and verbal, and comfort working directly with vendors and hiring managers
• Ability to be on your feet for multiple hours a day and to lift and move boxes and packages
• Ability to be on-site full-time, in-office