Office Coordinator

Klutch MFM; Overland Park (KS); On-site; USD 40,000 - 55,000; Full time

Job summary

Klutch MFM is seeking an Office Coordinator based in Overland Park, Kansas, who will be the backbone of daily operations. This proactive role involves onboarding, headcount tracking, IT coordination, and managing document and calendar flow. The ideal candidate is detail-oriented, energetic, and skilled with tools like Google Workspace and Notion. Join us and ensure our operations run smoothly while bringing a positive edge each day.

Qualifications

• Highly organized with a detail-oriented approach.
• Ability to manage onboarding/off-boarding processes.
• Experience in IT coordination and asset tracking.

Responsibilities

• Manage onboarding/off-boarding and offer paperwork.
• Track headcount and provide updates on key employees.
• Coordinate IT assets and manage document flow.

Skills

Detail-oriented

Organizational skills

Proactive attitude

Positive energy

Familiarity with Google Workspace

Familiarity with Excel

Familiarity with Notion

Tools

Google Workspace

Excel

Notion

Job description

We’re hiring an Office Coordinator to be the backbone of our day-to-day operations.

This isn’t a passive admin role—we need someone who takes ownership, stays organized, and keeps everything moving without constant direction.

What You’ll Own:

• Onboarding/off-boarding + offer paperwork
• Headcount tracking and key employee updates
• IT coordination and asset tracking
• Inbox + document flow management
• Calendar, scheduling, and travel coordination
• Meeting prep, reporting, and follow-ups
• SOPs, systems (Notion), and internal organization
• Vendor coordination, office ops, and admin finance support

What It Takes:

• Detail-obsessed and highly organized
• Proactive with strong follow-through
• Energy is a must - someone who brings a positive edge each day
• Comfortable across tools (Google Workspace, Excel, Notion)

If you’re the person who keeps everything tight and on track—we want to talk.