Office Manager

Worldwide Medical Staffing; Mesa (AZ); On-site; USD 40,000 - 54,000; Full time

Benefits offered by this job

Health, dental, and vision insurance

401(k) retirement plan

Paid time off and holidays

Opportunities for professional growth

Team-oriented work environment

Job summary

Worldwide Medical Staffing in Mesa, AZ seeks an Office Administrator to oversee daily operations, onboarding support, workstation setup, and supplies management. This role suits a proactive, detail-oriented professional who thrives in a fast-paced environment.

You will coordinate onboarding, set up workstations, liaise with IT, manage inventory and vendor relationships, and help maintain a positive, collaborative office culture.

Qualifications

• 2+ years of experience in office administration or related role.
• Proficient in Microsoft Office Suite and cloud-based tools (Google Workspace, Slack).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication.

Responsibilities

• Coordinate onboarding logistics for internal team members.
• Set up workstations, including computers, phones, email accounts, and software access.
• Liaise with IT to ensure proper system configurations for new hires.
• Manage computer equipment setup, take down, and inventory.
• Answer main phone line and maintain office supplies and snacks.
• Monitor inventory levels and vendor relationships.
• Track office expenditures and ensure purchases stay within budget.
• Coordinate outside vendors for phone, internet, IT, etc.
• Plan birthday/anniversary recognitions and office events.
• Organize holiday decor purchases and setup.
• Support a collaborative, team-oriented office culture.

Skills

Organization

Attention to detail

Written communication

Verbal communication

Tools

Microsoft Office

Google Workspace

Slack

Job description

About Us

We are a fast-paced, people-focused staffing company dedicated to delivering exceptional service to our clients and candidates. With a tight-knit team of 20 professionals, we foster a collaborative environment where every team member plays a critical role in our success. We are currently seeking a detail-oriented and proactiveOffice Administratorto help keep our operations running smoothly.

Position Overview

The Office Administrator will oversee the day-to-day administrative operations of the office, including onboarding support, workstation setup, and office supply management. This is an ideal role for someone who thrives in a fast-moving environment and enjoys wearing many hats.

Key Responsibilities

1. New Hire Onboarding & Workstation Setup

• Coordinate all onboarding logistics for internal team members.
• Set up workstations, including computers, phones, email accounts, and software access.
• Liaise with IT as needed to ensure systems are properly configured for each new hire.
• Computer Equipment set-up/take down/relocate (inventory).

2. Office Supply & Equipment Management

• Answer Main Phone line.
• Maintain and restock office supplies, equipment, and snacks.
• Monitor inventory levels and manage vendor relationships.
• Track office expenditures and ensure purchases remain within budget.
• Manage outside vendors, Phone, Internet, IT, Etc.
• Manage Birthday/Anniversary recognitions, office celebrations,Office team building event planning.
• Holiday-Decor purchases, set up/down.

Qualifications

• 2+ years of experience in office administration, coordination, or a related role.
• Proficient in Microsoft Office Suite and comfortable with cloud-based tools (e.g., Google Workspace, Slack, etc.).
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple priorities and deadlines in a fast-paced setting.

Benefits

• Health, dental, and vision insurance.
• 401(k) retirement plan.
• Paid time off and holidays.
• Opportunities for professional growth and development.
• A supportive, team-oriented work environment.