Coordinator, People and Operations

ReturnPro; Miami (FL); On-site; USD 45,000 - 60,000; Full time

Job summary

ReturnPro is seeking a People and Operations Coordinator to support day-to-day people operations with a focus on recruiting coordination and administrative execution. The role centers on scheduling candidate interviews, posting roles to job boards, reviewing candidate profiles, and maintaining accurate job descriptions.

The position expands to assist with office operations, executive calendar management, and confidential handling of employee records.

Qualifications

• High school diploma or equivalent required.
• Prior experience in recruiting coordination, HR administration, or office operations preferred.
• Strong organizational skills with exceptional attention to detail.
• Ability to manage multiple priorities in a fast-paced environment.
• Excellent verbal and written communication skills.
• Professional demeanor with the ability to handle confidential information.
• Proficiency with Microsoft Office Suite and comfort learning ATS platforms.
• Strong time management and follow-through skills.
• Ability to work independently while collaborating cross-functionally.

Responsibilities

• Schedule and coordinate candidate interviews across multiple roles and departments.
• Post open positions to job boards and sourcing platforms.
• Review incoming resumes and candidate profiles for baseline qualification and alignment.
• Maintain and update job descriptions to ensure accuracy and consistency.
• Manage candidate records and interview stages within the ATS.
• Communicate professionally with candidates regarding scheduling, next steps, and status updates.
• Partner with recruiters and hiring managers to support a smooth interview process.
• Provide administrative support to executives, including calendar management and meeting coordination.
• Oversee day-to-day office operations, including office layout and supplies.

Skills

Organizational skills

Communication skills

Time management

Multitasking

ATS platforms

Microsoft Office

Confidentiality

Independent working

Education

High school diploma or equivalent

Tools

Microsoft Office Suite

ATS platforms

Job description

The People and Operations Coordinator plays a key role in supporting day-to-day people operations with a strong emphasis on recruitment coordination and administrative execution. This position is primarily responsible for scheduling candidate interviews, posting roles to job boards, reviewing candidate profiles, and maintaining accurate, up-to-date job descriptions.

Primary Responsibilities/Essential Functions

This job description in no way states or implies that these are the only duties to be performed by the teammate occupying this position. The selected candidate may perform other related duties assigned to meet the ongoing needs of the business.

Primary Responsibilities

Recruiting & Hiring Operations (Primary Focus)

• Schedule and coordinate candidate interviews across multiple roles and departments
• Post open positions to job boards and sourcing platforms
• Review incoming resumes and candidate profiles for baseline qualification and alignment
• Maintain and update job descriptions to ensure accuracy and consistency
• Manage candidate records and interview stages within the applicant tracking system (ATS)
• Communicate professionally with candidates regarding scheduling, next steps, and status updates
• Partner with recruiters and hiring managers to support a smooth interview process

People & Talent Support (Secondary Focus)

• Assist with basic recruiting and sourcing support as needed
• Support People & Culture initiatives and administrative tasks
• Maintain documentation related to employees and recruiting activities with confidentiality

Office & Operations Support

• Provide administrative support to executives, including calendar management for the CEO, scheduling meetings, and handling correspondence
• Oversee day-to-day office operations to maintain a clean, organized, and efficient workspace
• Coordinate office maintenance and repairs by liaising with building management and external vendors
• Implement and maintain office policies and procedures to ensure compliance with company standards
• Manage office facilities, including workspace allocation, seating arrangements, and office layout optimization
• Coordinate office moves, expansions, and reconfigurations as needed
• Prepare meeting rooms for interviews and internal meetings, including materials and technology setup
• Receive and respond to emails and phone calls as appropriate
• Greet candidates, clients, and visitors in a professional manner
• Manage office inventory and supplies
• Process invoices related to office expenses (including meals)
• Monitor office expenses and identify cost‑saving opportunities
• Support general administrative needs across the organization

Qualifications

• High school diploma or equivalent required
• Prior experience in recruiting coordination, HR administration, or office operations preferred
• Strong organizational skills with exceptional attention to detail
• Ability to manage multiple priorities in a fast‑paced environment
• Excellent verbal and written communication skills
• Professional demeanor with the ability to handle confidential information
• Proficiency with Microsoft Office Suite and comfort learning ATS platforms
• Strong time management and follow‑through skills
• Ability to work independently while collaborating cross‑functionally