Office Coordinator

The Cake; New York (NY); On-site; USD 44,000 - 73,000; Full time

Job summary

An innovative firm is seeking an Office Coordinator to support their growing team in New York City. This on-site role involves managing office duties and event coordination, ensuring a positive experience for all attendees. Ideal candidates will possess strong organizational and communication skills, with a background in facilities management or event planning. Join a dynamic environment where your contributions will help shape the future of the organization, and take on new challenges as the company expands. If you thrive in a fast-paced setting and are eager to grow, this opportunity is perfect for you.

Qualifications

• Experience in facilities management/operations is ideal.
• Strong organizational and time management skills are essential.

Responsibilities

• Ensure professionalism when welcoming guests.
• Coordinate local event planning and execution.

Skills

Organizational Skills

Time Management

Interpersonal Skills

Communication Skills

Flexibility

Education

Certification in Event Planning

Hospitality Management

Tools

Service Now

Job description

Duration: Monday-Thursday, 8am-3pm, ongoing contract role

Our software client is in search for an Office Coordinator to join their team! This is an on-site role. This company is growing and they are looking for someone to assist with events and office duties.

The primary responsibilities for this Office Coordinator role are:

- Ensuring that when people arrive, they are met with professionalism

- Must be on top of supply stocking and working with vendors to place orders

- Facilities management/operations to ensure building maintenance is kept up with

- Coordinate aspects of local event planning and execution

- Coordinate with internal teams, external partners, and vendors to ensure seamless execution of events

- Oversee on-site event setup, registration, and guest management to ensure a positive experience for all attendees

- Be engaging and professional

- Looking for someone that is able to take on more as the company grows

The ideal Office Coordinator has:

- Ideally some facilities management/operations experience

- Excellent organizational and time management skills, with the ability to prioritize tasks and meet deadlines in a fast-paced environment

- Strong interpersonal and communication skills, with the ability to build relationships and collaborate effectively with clients, colleagues, and vendors

- Flexibility to work evenings

- Certification in event planning or hospitality management is a plus

- Experience with Service Now is a plus but not a requirement

Seniority level

• Seniority level

  Associate

Employment type

• Employment type

  Contract

Job function

• Job function

  Administrative

• Industries

  Staffing and Recruiting

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