Office Services Coordinator

Innova Solutions; New York (NY); On-site; USD 34,440 - 41,328; Full time

Benefits offered by this job

Medical & pharmacy coverage

Dental/vision insurance

401(k)

Health saving account

Job summary

A leading staffing solutions company is looking for an Office Services Coordinator in New York, NY. This fulltime role involves administrative support, expense processing, and facilities coordination. Ideal candidates will excel in a fast-paced environment and demonstrate strong communication and organizational skills. Pay is $25.00-$30.00 per hour, with various benefits like medical coverage and a 401(k).

Qualifications

• Strong proficiency in Microsoft Office Suite is required.
• Exceptional communication skills to interact with all levels within the organization.
• Detail-oriented with strong problem-solving skills.

Responsibilities

• Ensure smooth execution of daily operational tasks including administrative support.
• Process invoices and manage orders for supplies.
• Coordinate and submit service tickets for maintenance issues.

Skills

Proficiency in Microsoft Office Suite

Exceptional communication and writing skills

Strong judgment and problem-solving abilities

High attention to detail

Organizational skills

Ability to multitask

Positive, collaborative team player

Job description

3 days ago Be among the first 25 applicants

Direct message the job poster from Innova Solutions

A client of Innova Solutions is immediately hiring for anOffice Services Coordinator

Position type: Fulltime/Contract
Location: New York NY
Duration: 06+ Months
Onsite Role
As an Office Services Coordinator, you will:
The Office Services Coordinator ensures the smooth execution of daily operational tasks, including administrative support, expense processing, and facilities coordination. This role requires a proactive, detail-oriented individual who thrives in a fast-paced environment and can interact effectively with professionals across all levels of the organization.
Primary Responsibilities
Administrative Support

• Perform reception duties, greet and assist visitors professionally.
• Reserve conference rooms and visitor office spaces.
• Coordinate incoming/outgoing deliveries and packages.
• Serve as floor fire warden and provide backup for basic admin functions.
• Support ad hoc projects as assigned.

Expense & Procurement Management

• Process invoices using SMAART system.
• Manage Ariba orders for office supplies, stationery, and business cards.

Facilities & Maintenance Coordination

• Submit and track service tickets for cleaning, restroom issues, pantry equipment, waste disposal, lighting, HVAC, and mechanical concerns.
• Coordinate headset, webcam, and speaker puck installations and inventory.
• Assist with onboarding logistics, including desk setup and supply stocking.
• Manage packing/shipping of terminated employees’ personal items.
• Serve as Clean Desk Champion, coordinating deep cleaning of vacated workstations.
• Update and maintain office floorplans, nameplates, and seating assignments.
• Support physical office moves, including occasional overtime or weekend work.

Additional Support

• Process Market Data requests.
• Provide backup for Office Services Manager as needed.

Technical Skills

• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).

Key Competencies

• Exceptional communication and writing skills.
• Strong judgment and problem-solving abilities.
• High attention to detail and organizational skills.
• Ability to multitask and prioritize in a dynamic environment.
• Positive, collaborative team player with a flexible mindset.

Qualified candidates should APPLY NOWfor immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
We are currently interviewing to fill this and other similar positions. If this role is not a fit for you, we do offer a referral bonus program for referrals that we successfully place with our clients, subject to program guidelines. ASK ME HOW.
Thank you!
Prakash Bhagat
Sr. Associate – Recruitment
[e-mail]
([phone]

PAY RANGE AND BENEFITS:
Pay Range*: $25.00- $30.00 per hour.

*Pay range offered to a successful candidate will be based on several factors, including the candidate's education, work experience, work location, specific job duties, certifications, etc.
Benefits:Innova Solutions offers benefits( based on eligibility) that include the following: Medical & pharmacy coverage, Dental/vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).

ABOUT INNOVA SOLUTIONS:Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.
Recent Recognitions:

• Named One of America’s Best Employers for New Grads by Forbes 2024
• Named One of the Best Companies to Work for by U.S. News & World Report (Private Companies List, 2024-2025)
• One of the Largest IT Staffing Firms in the US – Ranked #3 by Staffing Industry Analysts (SIA, 2024)
• One of the Largest Staffing Firms in the US – Ranked #13 by Staffing Industry Analysts (SIA, 2024; includes Innova Solutions, Volt, & HireGenics)
• Named One of the Top Ten Private Companies in Atlanta by the Atlanta Business Chronicle (2023)
• One of the Largest Certified Minority Business Enterprises (MBEs) in the United States (NMSDC, 2024)
• AWS Advanced Tier Services Partner with 100+ certifications

Website: https://www.innovasolutions.com/
Innova Solutions offers a referral bonus for qualified Ambassadors who refer eligible referrals. Submit referrals at https://innovasolutions.workllama.com/atsuser/anonreferafriendand earn $250-$1,000 per referral.
Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us [e-mail] [phone]. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics/Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Contract

Job function

• Job function

  Accounting/Auditing

• Industries

  Accounting

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