Office Coordinator/Receptionist

Glocap; New York (NY); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Discretionary bonus

Flexible hours

Job summary

A leading alternative investment management company is seeking a proactive Office Assistant/Receptionist to support daily operations in their New York office. The ideal individual will excel in organizational tasks, demonstrate strong communication skills, and ensure a welcoming office atmosphere. This role involves managing inventory, greeting guests, and assisting with administrative functions, contributing to the company's operational efficiency.

Qualifications

• 2-5 years of experience in office management or similar role.
• Proficiency in Microsoft Office Suite (Outlook, Excel, Word).
• Ability to handle confidential information with discretion.

Responsibilities

• Support daily management of the office, ensuring a professional environment.
• Manage inventory of supplies and offer operational support to COO.
• Coordinate with vendors for facilities-related maintenance.

Skills

Organizational skills

Communication skills

Attention to detail

Multitasking

Education

Bachelor's degree

Tools

Microsoft Office Suite

Job description

1 month ago Be among the first 25 applicants

COMPANY: Alternative Investment Management Company

LOCATION: New York, NY

HOURS: 8:00AM - 6:00PM with flexibility

COMPENSATION: Up to $75K DOE + Benefits + Discretionary Bonus

BACHELOR’S DEGREE: Required

Our client, an alternative investment management company, is seeking a highly organized, polished, and proactive Office Assistant/Receptionist to join our New York office. Reporting directly to the Director of Administrative Affairs, this individual will play a critical role in the day-to-day functioning of the firm while contributing to the overall efficiency and effectiveness of our administrative functions. The ideal candidate will possess meticulous attention to detail, excellent verbal and written communication skills, and the willingness and ability to support various office management tasks in a fast-paced, demanding environment.

RESPONSIBILITIES OF THE OFFICE COORDINATOR/RECEPTIONIST

-Support the day-to-day management of the office, ensuring a professional and welcoming environment while adhering to the firm’s cleanliness and organizational protocols.

-Provide operational support primarily to the COO and broadly to the Business Team.

-Order and maintain inventory of all office supplies and pantry items, ensuring timely restocking.

-Greet and seat guests and investors, providing a positive and seamless experience.

-Manage the firm’s main phone line, answering and directing calls appropriately.

-Manage the firm’s administrative calendar, file folders, password vault, and relevant working spreadsheets.

-Liaise and coordinate with vendors, contractors, and building management for all facilities-related maintenance.

-Plan and coordinate employee engagement activities, including periodic off-sites and regularly scheduled events.

-Order catering for meetings and events, ensuring all dietary needs and preferences are met.

-Prepare and serve food and refreshments for employees and guests.

-Book travel arrangements, including flights and hotels, for employees and guests.

-Continuously seek and implement areas of improvement, gains in efficiency, and cost-saving opportunities.

-Assist with ad hoc projects and strategic initiatives as directed by the Director of Administrative Affairs.

REQUIREMENTS OF THE OFFICE COORDINATOR/RECEPTIONIST:

-Bachelor's degree required.

-2 – 5 years of experience in office management or a similar administrative role, preferably within a financial services or hedge fund environment.

-Proficiency in Microsoft Office Suite (e.g., Teams, Outlook, Excel, Word, Forms, Planner).

-High level of professionalism and discretion in handling confidential information.

-Exceptional organizational and multitasking skills, with a hyper-attention to detail.

-Strong work ethic with the ability to work under pressure and manage multiple priorities independently and as part of a team.

-Verification of identity, education, prior employment, and references may be required.

*The salary range posted for this New York City-based position is a good faith estimate. Actual salary may vary based on several factors, including but not limited to, level, experience, and qualifications for the role.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

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