Office Clerk/Receptionist - Bilingual (Visalia Office)

Hire Up Staffing Services; Visalia (CA); On-site; USD 23,000 - 33,000; Full time

Job summary

Hire Up Staffing is seeking a professional, organized Office Clerk – Receptionist in Visalia, CA. This full-time role handles public inquiries, greeting visitors, phone screening, and a range of clerical tasks to support daily operations.

The ideal candidate has at least 1 year of clerical experience, strong communication skills, and proficiency in Microsoft Office. A CA driver’s license is required for occasional duties. Bilingual Spanish is a plus.

Qualifications

• High school diploma or GED.
• Minimum of 1 year of clerical or administrative office experience.
• Proficiency in Microsoft Office and general computer applications.
• Strong verbal and written communication skills.
• Ability to type at least 45 words per minute.
• Strong organizational skills and attention to detail.
• Ability to handle multiple phone lines and assist the public professionally.
• Basic math skills and accurate data entry.
• Ability to work independently with minimal supervision.
• Valid California driver's license and acceptable driving record.

Responsibilities

• Answer, screen, and direct incoming phone calls while providing information and referrals.
• Greet visitors and direct them to the appropriate staff or department.
• Prepare letters, reports, scan documents, and maintain organized files.
• Open, sort, and date-stamp incoming mail and prepare outgoing mail.
• Enter and maintain maintenance work order information in computer systems.
• Provide administrative support with invoices, purchase orders, vendor bids, and office expenses.
• Assist with basic accounting and administrative functions, including utilities and rent-related support.
• Order office supplies and coordinate services such as pest control as needed.
• Assist with taking housing applications over the phone and updating tenant information.
• Perform general clerical duties and support daily office operations.

Skills

Multitasking

Customer service

Organizational skills

Data entry

Education

High school diploma or GED

Tools

Microsoft Office

Job description

BILINGUAL OFFICE CLERK – RECEPTIONIST Visalia, CA | Full-Time | $20.48 per hour

Hire Up is seeking a professional, organized, and customer-focused Office Clerk – Receptionist to support daily administrative operations for a local housing organization. This position serves as the first point of contact for the public, handling incoming calls, greeting visitors, providing information, and assisting with a variety of clerical and office support duties.

Key Responsibilities:

• Answer, screen, and direct incoming phone calls while providing information and referrals.
• Greet visitors and direct them to the appropriate staff or department.
• Prepare letters, reports, scan documents, and maintain organized files.
• Open, sort, and date-stamp incoming mail and prepare outgoing mail.
• Enter and maintain maintenance work order information in computer systems.
• Provide administrative support with invoices, purchase orders, vendor bids, and office expenses.
• Assist with basic accounting and administrative functions, including utilities and rent-related support.
• Order office supplies and coordinate services such as pest control as needed.
• Assist with taking housing applications over the phone and updating tenant information.
• Perform general clerical duties and support daily office operations.

Qualifications:

• High school diploma or GED.
• Minimum of 1 year of clerical or administrative office experience.
• Proficiency in Microsoft Office and general computer applications.
• Strong verbal and written communication skills.
• Ability to type at least 45 words per minute.
• Strong organizational skills and attention to detail.
• Ability to handle multiple phone lines and assist the public professionally.
• Basic math skills and accurate data entry.
• Ability to work independently with minimal supervision.
• Valid California driver's license and acceptable driving record.

Preferred Qualifications:

• Previous experience with housing programs or housing administration.
• Bilingual in Spanish (speaking, reading, and writing).

Ideal Candidate:

• Someone who enjoys working with the public, has a welcoming and professional demeanor, and can balance phone calls, visitors, and administrative responsibilities in a busy office environment.

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