Office Clerk

PACIFIC HEALTH SERVICES INC; Burbank (CA); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

401(k)

Dental insurance

Health insurance

Vision insurance

Job summary

Pacific Health Services, Inc. seeks an Office Clerk and Receptionist to be the first point of contact at our Burbank site, handling front desk operations and delivering friendly, professional service to clients and staff.

Greet visitors, manage multi-line calls, handle mail and emails, and maintain organized files while supporting scheduling and other administrative tasks.

Qualifications

• Bilingual skills preferred to communicate with diverse clients and staff.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong typing speed and organizational skills.
• Clerical experience with filing systems and document management.
• Experience in front desk operations or customer service is advantageous.
• Exceptional phone reception skills and multi-line phone system knowledge.

Responsibilities

• Greet visitors and clients warmly, ensuring a professional environment.
• Answer multi-line phone systems promptly and direct calls efficiently.
• Manage incoming and outgoing correspondence (emails, mail, fax).
• Maintain organized filing systems for confidential documents.
• Assist with office management: scheduling appointments, coordinating meetings, calendars.
• Support data entry, word processing, proofreading, and office supplies.
• Provide customer support with accurate and courteous inquiries.

Skills

Bilingual skills

Typing speed

Organizational skills

Customer service

Multitasking

Tools

Microsoft Office Suite (Word, Excel, Outlook)

Job description

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Vision insurance

Company Overview

Pacific Health Services, Inc. is a reputable home health agency committed to delivering outstanding care to patients and their families across various regions including Los Angeles County, Inland Empire, High Desert, and Low Desert. Our organization emphasizes personalized patient services, professional development, and fostering a supportive work environment for our dedicated healthcare team.

Job Overview

We are seeking a motivated and detail-oriented Office Clerk and Receptionist to serve as the first point of contact for our organization. This paid position offers an excellent opportunity to develop administrative skills within a dynamic healthcare setting. The successful candidate will manage front desk operations, handle administrative tasks, and provide exceptional customer service to clients, visitors, and staff.

Responsibilities

• Greet visitors and clients warmly, ensuring a professional and welcoming environment at all times.
• Answer multi-line phone systems promptly using proper phone etiquette and direct calls efficiently.
• Manage incoming and outgoing correspondence, including emails, mail, and fax communications.
• Maintain organized filing systems for confidential documents, records, and reports.
• Assist with office management duties such as scheduling appointments, coordinating meetings, and managing calendars.
• Support administrative tasks including data entry, word processing, proofreading documents, and maintaining office supplies.
• Provide customer support by addressing inquiries accurately and courteously while ensuring client communication is clear and effective.

Qualifications

• Bilingual skills are highly preferred to effectively communicate with diverse clients and staff.
• Prior office experience with proficiency in Microsoft Office Suite (Word, Excel, Outlook) is essential.
• Strong computer literacy with excellent typing speed and organizational skills.
• Demonstrated clerical experience with familiarity in filing systems and document management.
• Experience in front desk operations or customer service roles is advantageous.
• Exceptional phone reception skills combined with good phone etiquette and multi-line phone system knowledge.
• Ability to multitask efficiently while maintaining attention to detail; previous personal assistant or administrative experience is a plus.

Join our team to contribute your organizational talents in a rewarding healthcare environment where your skills will make a meaningful difference in the lives of patients and their families!