Office Associate II

University Of Nebraska Medical Center; Omaha (NE); Hybrid; USD 36,000 - 54,000; Full time

Job summary

University of Nebraska Medical Center is seeking an Office Associate II to perform and monitor a range of general and complex administrative duties. You will support HR tasks, assist with grant management, and handle purchase requisitions, vouchers, and travel authorizations.

This role supports 20 faculty members, maintains calendars, and coordinates for the Medical Physics Program Resident; hybrid work arrangement with on-site and off-site duties is required.

Qualifications

• High School education or equivalent required.
• Associate's degree or equivalent preferred.
• 5 years of administrative support experience.
• Proficiency in Microsoft Word required; familiarity with Excel/PowerPoint is a plus.

Responsibilities

• Perform and monitor a variety of general and complex administrative tasks.
• Support HR duties and grant management as requested by the department administrator.
• Prepare purchase requisitions, vouchers, and travel authorizations; manage calendars.
• Provide admin support for 20 faculty members and coordinate for the Medical Physics Program Resident.

Skills

Organizational skills

Communication skills

Multitasking

Teamwork

Education

High School diploma or equivalent

Associate's degree or equivalent

Tools

Microsoft Word

Microsoft Excel

Microsoft PowerPoint

Microsoft Outlook

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Location Omaha, NE

Requisition Number:

Requisition Number: Staff_14945

Department

Business Unit

Business Unit College of Medicine

Reg-Temp

Reg-Temp Full-Time Regular

Work Schedule

Work Schedule Monday - Friday, 8:00 AM - 4:30 PM

Remote/Telecommuting

Remote/Telecommuting Hybrid (part-time working on site, part-time working off-site)

Position Summary

The Office Associate II will be responsible for performing and monitoring a variety of general and complex administrative practices, policies, and procedures. This role will support and perform HR duties and grant management as requested by the department administrator. Key responsibilities include preparing purchase requisitions, miscellaneous disbursement vouchers, and travel authorizations. The Office Associate II will also provide support for 20 Faculty members, update and maintain appropriate calendars, maintain supplies and materials for the department, and provide administrative support and coordination for the Medical Physics Program Resident program. Additional duties may be assigned as needed.

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education:

Required Education: High School education or equivalent

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

N/A

Required Experience

Required Experience 5 years

If any experience is required, please specify what kind of experience:

Required License

Required License No

If yes, what is the required licensure/certification?

Required Computer Applications:

Required Computer Applications: Microsoft Word

Required Other Computer Applications:

Required Additional Knowledge, Skills and Abilities:

• Demonstrated organizational skills and attention to detail.
• Knowledge of office telephone etiquette.
• Knowledge of standard office policies and procedures.
• Skill in the use of the Microsoft Office Suite, especially Excel, PowerPoint, and Word.
• Ability to work effectively with management, team members and colleagues from other departments. Ability to communicate with people at all levels of the organization.
• Demonstrated experience in multi-tasking in a high pressure (short timeline for product deadlines) environment.

Preferred Education:

Preferred Education: Associate's degree or equivalent

If any degree/training is preferred, please specify the type:

Preferred Experience:

Experience with University of Nebraska Medical Center policies, practices, programs and processes.

Preferred License:

Preferred License: No

If yes, what is the preferred licensure/certification?:

Preferred Computer Applications:

Preferred Computer Applications: Microsoft Outlook

Preferred Other Computer Applications:

Preferred Additional Knowledge, Skills and Abilities:

Knowledge of higher education academic structures, processes and protocols.

Basic knowledge in the usage of personal computers and standard application software (word processing, spreadsheet and/or database management programs)

Required fields are indicated with an asterisk (*).

• * Do you have a high school education or equivalent?
  • Yes
  • No
• * Do you have a minimum of five years responsible administrative support experience?
  • Yes
  • No
• * If you do have a minimum of five years responsible administrative support experience, please elaborate (If No, indicate NA).

  (Open Ended Question)

• * Are you proficient in Microsoft Word?
  • Yes
  • No
• * How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• * If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.