Operations Associate

University Of Nebraska Medical Center; Omaha, Northern (NE, KY); Hybrid; USD 45,000 - 60,000; Full time

Job summary

The University of Nebraska Medical Center in Omaha seeks an organized administrative coordinator to oversee the day-to-day operations of the Department of Comparative Medicine, coordinating planning, organizing, administrating and monitoring office services under supervision.

This role serves as the primary contact for internal and external personnel, delivering excellent customer service, and supporting the Business/Financial Manager and Operations Manager in financial and human resources

Qualifications

• High School education or equivalent required.
• Five years of increasingly responsible administrative support experience.
• Proficiency with Microsoft Outlook.
• Preferred Bachelor's degree in Business and/or HR.
• Experience with Microsoft Word, SharePoint and SAP is a plus.

Responsibilities

• Coordinate day-to-day administrative and office services.
• Serve as main contact for department personnel.
• Provide excellent customer service.
• Support financial and human resources procedures.
• Assist in planning, organizing, and monitoring operations.

Skills

Communication skills

Interpersonal skills

Problem solving

Organizational skills

Multitasking

Independent work

Education

High School diploma or equivalent

Bachelor's degree or equivalent

Tools

Microsoft Outlook

Microsoft Word

SharePoint

Teams

OneDrive

Concur

Ariba

SAP

ADIS

Job description

Location

Location Omaha, NE

Requisition Number

Requisition Number: Staff_14998

Department

Business Unit

Business Unit

Business Unit Vice Chancellor for Research

Reg-Temp

Reg-Temp Full-Time Regular

Work Schedule

Work Schedule Monday - Friday, 7:30AM - 4:00PM

Remote/Telecommuting

Remote/Telecommuting No remote/telecommuting opportunity

Position Summary

Under the direction of the Assistant Director for Operations, this position will provide high-level coordination of planning, organizing, administrating and monitoring of the day-to-day administrative and office services for the Department of Comparative Medicine. This position is the main point of contact for personnel internal and external to the department and must provide excellent customer service. In addition this position will support the Business/Financial Manager and Operations Manager in financial and human resource procedures.

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education

Required Education: High School education or equivalent

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

(Will consider five years related post high school education/experience)

Required Experience

Required Experience 5 years

If any experience is required, please specify what kind of experience:

Increasingly responsible administrative support experience
(Will consider five years related post high school education/experience)

Required License

Required License No

If yes, what is the required licensure/certification?

Required Computer Applications

Required Computer Applications: Microsoft Outlook

Required Other Computer Applications

Required Other Computer Applications:

Required Additional Knowledge, Skills and Abilities

Outstanding communication skills and interpersonal skills
Must present a positive and professional image.
Possess exceptional problem solving and conflict resolution skills
Excellent organizational and leadership skills
Ability to multitask and prioritize duties in a fast-paced working environment.
Familiarity with office management procedures and basic accounting principles
Flexibility and adaptability to last minute projects
Ability to work independently with minimum supervision as well as the ability to set and meet deadlines.
Requires individual to perform as a solid team player.

Preferred Education

Preferred Education: Bachelor's degree or equivalent

If any degree/training is preferred, please specify the type:

Business and/or HR

Preferred Experience

HR experience with general office work/management.

Preferred License

Preferred License: No

If yes, what is the preferred licensure/certification?

Preferred Computer Applications

Preferred Computer Applications: Microsoft Word

Preferred Other Computer Applications

Preferred Other Computer Applications: Microsoft Sharepoint, Microsoft TEAMs, Microsoft One Drive, Concur, Ariba, ADIS, SAP

Preferred Additional Knowledge, Skills and Abilities

Required fields are indicated with an asterisk (*).

• * Do you have a high school education or equivalent?
  • Yes
  • No
• * Do you have increasingly responsible administrative support experience?
  • Yes
  • No
• * If you do have increasingly responsible administrative support experience, please elaborate (If No, indicate NA).

  (Open Ended Question)

• * Are you proficient with Microsoft Outlook?
  • Yes
  • No
• * How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• * If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.