Administrative Associate II

University Of Nebraska Medical Center; Omaha, Northern (NE, KY); Hybrid; USD 42,000 - 64,000; Full time

Job summary

UNMC is seeking an Administrative Associate II to provide executive-level administrative support to the Behavioral Health Education Center of Nebraska (BHECN) leadership. The role coordinates calendars, communications, meeting logistics, and project tracking across campuses and partner organizations.

Responsibilities include managing confidential information, preparing reports, and assisting with statewide behavioral health initiatives.

Qualifications

• High School education or equivalent required.
• Seven years related post high school education/experience considered.
• Advanced problem-solving and organizational skills.

Responsibilities

• Provide executive-level administrative support to BHECN leadership.
• Coordinate complex operations across multiple departments and partners.
• Maintain confidential information and ensure compliance with policies.

Education

High School education or equivalent

Tools

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Location Omaha, NE

Requisition Number:

Requisition Number: Staff_15035

Department

Department Behavioral Hlth Educ Center of NE 50012430

Business Unit

Business Unit Academic Affairs

Reg-Temp

Reg-Temp Full-Time Regular

Work Schedule

Work Schedule Weekdays and weekends; Hours may vary

Remote/Telecommuting

Remote/Telecommuting No remote/telecommuting opportunity

Position Summary

The Administrative Associate II provides primary executive-level administrative support to the Behavioral Health Education Center of Nebraska ( BHECN ) Director, Deputy Director, Associate Directors, and other members of the leadership team. The position coordinates the administrative systems and information needed for leadership decisions and for BHECN’s statewide behavioral health workforce initiatives. The Administrative Associate II serves as a delegated liaison between BHECN leadership and UNMC departments, University of Nebraska campuses, academic institutions, healthcare organizations, government agencies, community organizations, behavioral health professionals, statewide BHECN sites, and training partners.

Required and Preferred Qualifications

Required Education:

Required Education: High School education or equivalent

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

(Will consider seven years related post high school education/experience)

Required Experience

Required Experience 7 years

If any experience is required, please specify what kind of experience:

Increasingly responsible administrative support experience

(Will consider seven years related post high school education/experience)

Required License

Required License No

If yes, what is the required licensure/certification?

N/A

Required Computer Applications:

Required Computer Applications: Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook

Required Other Computer Applications:

Required Other Computer Applications: Website content management systems and online ordering systems.

Required Additional Knowledge, Skills and Abilities:

• Demonstrated ability to provide executive-level administrative support and coordinate complex operations involving multiple leaders, programs, stakeholders, priorities, and simultaneous deadlines.
• Advanced project planning, tracking, reporting, and follow-up skills, including the ability to identify risks, dependencies, and matters requiring escalation.
• Ability to independently establish priorities and manage multiple competing deadlines.
• Excellent written, verbal, and interpersonal communication skills.
• Strong customer service and relationship-building skills.
• Broad and comprehensive knowledge of university administrative policies, procedures, systems, and confidentiality requirements.
• Strong technology proficiency with Microsoft Office Suite, Outlook, Teams, Excel, Word, PowerPoint, Forms, Loop, Zoom, Adobe Acrobat, Canva, and other collaboration platforms.
• Ability to troubleshoot basic technology issues related to meetings and presentations.
• Strong analytical, organizational, and problem-solving skills.
• Exceptional attention to detail and accuracy.
• Ability to maintain confidential executive, personnel, program, and financial information and exercise sound professional judgment when representing leadership.
• Ability to adapt to changing priorities while supporting multiple concurrent projects.

Preferred Education:

If any degree/training is preferred, please specify the type:

Business Administration, Public Administration, Communications, or a related field.

Preferred Experience:

• Higher education or healthcare administration
• Statewide meeting or event coordination
• Complex cross-functional project coordination and multi-source report preparation
• Travel coordination and expense reporting
• Budget tracking, expenditure reconciliation, database management, or support for multiple concurrent initiatives

Preferred License:

Preferred License: No

If yes, what is the preferred licensure/certification?:

NA

Preferred Computer Applications:

Preferred Computer Applications: Not Applicable

Preferred Other Computer Applications:

Preferred Other Computer Applications: NA

Preferred Additional Knowledge, Skills and Abilities:

• Do you have a high school education or equivalent?
  • Yes
  • No
• Do you have increasingly responsible administrative support experience?
  • Yes
  • No
• If you do have increasingly responsible administrative support experience, please elaborate (If No, indicate NA).

  (Open Ended Question)

• Are you proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint and Microsoft Outlook?
  • Yes
  • No
• Are you proficient in website content management systems and online ordering systems?
  • Yes
  • No
• How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No