Grants/Office Associate

PeopleAdmin, Inc.; Omaha (NE); Hybrid; USD 45,000 - 65,000; Full time

Job summary

University of Nebraska Medical Center (UNMC) is seeking an experienced administrative professional to support the Department of Pathology and Microbiology. The role includes handling a broad range of office tasks, coordinating workflows, and assisting in research-related activities for faculty and staff.

Responsibilities include planning, organizing, and executing administrative duties while maintaining confidentiality.

Qualifications

• High school education or equivalent is required.
• Minimum of five years of increasingly responsible administrative support experience.
• Proficiency with Microsoft Excel, Word, PowerPoint and Outlook.
• Excellent communication skills; ability to work with diverse stakeholders.
• Preferred: Associate's degree or equivalent in business administration, finance or related field.

Responsibilities

• Provide expert administrative support to the Department of Pathology and Microbiology faculty.
• Assist in planning, organizing and implementing research activities for faculty and department.
• Handle moderately complex matters to conserve supervisor's time.
• Maintain confidentiality and manage sensitive information with discretion.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Microsoft Outlook

Customer service

Communication

Organizational skills

Education

High school diploma or equivalent

Associate's degree or equivalent

Tools

SAP

Microsoft Access

Microsoft Publisher

EndNote

Adobe Pro

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Location Omaha, NE

Department

Business Unit

Business Unit College of Medicine

Reg-Temp

Reg-Temp Full-Time Regular

Work Schedule

Work Schedule Monday - Friday, 7:30AM - 4:30PM

Remote/Telecommuting

Remote/Telecommuting Hybrid (part-time working on site, part-time working off-site)

Position Summary

Perform a wide variety of office tasks requiring a thorough knowledge of policies, procedures and systems, providing expert administrative support to faculty members of the Department of Pathology and Microbiology. Assist in the planning, organizing and implementing of research associated activities for faculty and the department. Position is required to handle matters of a moderately complex nature to conserve supervisor's time.

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education

Required Education: High School education or equivalent

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

NA

Required Experience

Required Experience 5 years

If any experience is required, please specify what kind of experience:

Increasingly responsible administrative support experience.

Required License

Required License No

If yes, what is the required licensure/certification?

Required Computer Applications

Required Computer Applications: Microsoft Excel, Microsoft Word, Microsoft PowerPoint, Microsoft Outlook

Required Other Computer Applications

Required Additional Knowledge, Skills and Abilities

Expert knowledge of the principles of office management/procedures as applied to effective organization of office and department operations, as well as ability to plan and organize the workflow in a busy office environment. Excellent computer skills, including experience with word processing, database and spreadsheet software programs required. Excellent customer service abilities, including the ability to communicate effectively both verbally and in writing, as well as to establish and maintain effective working relationships with coworkers, department administrative staff, interdepartmental contacts and the general public. Ability to be self-directed in accomplishing the coordination and decision making responsibilities of this position, and be resourceful in problem solving and able to work with minimal supervision. Ability to be organized and flexible in response to changing demands, handling a high volume of work under pressure.

Preferred Education

Preferred Education: Associate's degree or equivalent

If any degree/training is preferred, please specify the type:

Business administration, finance or related field

Preferred Experience

More than five years increasingly responsible administrative support experience. Academic and/or scientific secretarial experience. Experience in academic institution. Experience with grants administration

Preferred License

Preferred License: No

If yes, what is the preferred licensure/certification?:

Preferred Computer Applications

Preferred Computer Applications: SAP, Microsoft Access, Microsoft Publisher

Preferred Other Computer Applications

Preferred Other Computer Applications: EndNote, Adobe Pro, and Adobe Photoshop or similar graphics software

Preferred Additional Knowledge, Skills and Abilities

Ability to interact with academic faculty, staff, scientific organizations, and other members of public; outstanding verbal and written communication skills; ability to handle multiple and complex tasks simultaneously; ability to gain and retain new technical office skills; and ability to work independently with minimal supervision. Ability to handle sensitive information relating to personnel records, laboratory results, etc. and keep information confidential. Scientific terminology; transcription of dictated materials; must be able to work in demanding and stressful situations with complete accuracy, confidentiality, and dependability; must be able to meet deadlines on a regular basis; must present a positive and professional image at all times; and the ability to maintain confidentiality and discretion. Skilled in grant development and submissions.

Required fields are indicated with an asterisk (*).

• * Do you have a high school education or equivalent?
  • Yes
  • No
• * Do you have a minimum of five years increasingly responsible administrative support experience?
  • Yes
  • No
• * If you do have a minimum of five years increasingly responsible administrative support experience, please elaborate (If No, indicate NA).

  (Open Ended Question)

• * Are you proficient in Microsoft Excel, Microsoft Word, Microsoft PowerPoint and Microsoft Outlook?
  • Yes
  • No
• * How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• * If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.