Office/Clinical Services Associate

PeopleAdmin, Inc.; Omaha (NE); On-site; USD 32,000 - 52,000; Full time

Job summary

UNMC is seeking a detail‑oriented administrative support specialist for the Psychology Outreach program. This role schedules appointments, manages EPIC templates, tracks authorizations, and coordinates testing materials while serving as the primary contact for Psychology Outreach clinics.

The position also assists with staff onboarding, coordinates facility maintenance, and handles clerical duties including inventory, reception, and coordinating multi‑disciplinary meetings.

Qualifications

• High School education or equivalent required.
• Minimum of four years of general office experience.
• Proficient in Microsoft Word and Microsoft Outlook.
• Bilingual: Spanish/English is a plus.
• Ability to work independently under pressure and manage multiple tasks.

Responsibilities

• Schedule appointments and coordinate testing materials.
• Manage EPIC templates and track authorizations.
• Serve as main contact for Psychology Outreach clinics and assist with staff onboarding.
• Coordinate facility maintenance and inventory; perform reception duties.
• Support multi‑disciplinary meetings and other clerical tasks as needed.

Skills

Bilingual (Spanish/English)

Education

High School education or equivalent

Tools

Microsoft Word

Microsoft Outlook

Epic

Microsoft Excel

Job description

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Location Omaha, NE

Department

Department MMI Psychology 50000698

Business Unit

Reg-Temp

Reg-Temp Full-Time Regular

Work Schedule

Remote/Telecommuting

Remote/Telecommuting No remote/telecommuting opportunity

Position Summary

This position provides comprehensive clinical and administrative support, including scheduling appointments, managing EPIC templates, tracking authorizations, and coordinating testing materials. It also serves as the main contact for Psychology Outreach clinics, assists with staff onboarding, and coordinates facility maintenance. Clerical duties include inventory management, reception, and coordinating multi-disciplinary meetings.

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education:

Required Education: High School education or equivalent

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

NA

Required Experience

Required Experience 4 years

If any experience is required, please specify what kind of experience:

General office experience

Required License

Required License No

If yes, what is the required licensure/certification?

Required Computer Applications:

Required Computer Applications: Microsoft Word, Microsoft Outlook

Required Other Computer Applications:

Required Additional Knowledge, Skills and Abilities:

Ability to work independently under pressure/deadlines, prioritize work, follow-through, and multi-task are critical skills. Strong computer skills. Proficient in Microsoft Word. Skills for other programs can be learned.

Preferred Education:

Preferred Education: None Preferred

If any degree/training is preferred, please specify the type:

Preferred Experience:

Preferred License:

Preferred License: No

If yes, what is the preferred licensure/certification?:

Preferred Computer Applications:

Preferred Computer Applications: Microsoft Excel

Preferred Other Computer Applications:

Preferred Other Computer Applications: One Chart/Epic

Preferred Additional Knowledge, Skills and Abilities:

Bilingual (Spanish/English). Desire to learn and share information re: new computer applications. There are multiple and varied job duties that differ from day to day. Good oral and written communication skills (spelling, grammar). Ability to work with limited direct supervision. Good proofreading skills. Follow-through and attention to details very important.. Desire and ability to learn new programs needed.

Required fields are indicated with an asterisk (*).

• * Do you have a high school education or equivalent?
  • Yes
  • No
• * Do you have a minimum of four years general office experience?
  • Yes
  • No
• * If you do have a minimum of four years general office experience, please elaborate (if no, indicate NA).

  (Open Ended Question)

• * Are you proficient in Microsoft Word and Microsoft Outlook?
  • Yes
  • No
• * How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• * If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.