Administrative Operations/Travel Associate

University Of Nebraska Medical Center; Omaha (NE); Hybrid; USD 32,000 - 47,000; Full time

Job summary

University of Nebraska Medical Center in Omaha, Nebraska seeks an Administrative Operations/Travel Associate to support the Pediatrics Administration department. The role includes coordinating travel, handling office management, and assisting division leadership with projects.

Ideal candidate has strong communication, organizational skills, and demonstrates independent judgment. Experience with travel policies and budget reimbursements is a plus; this is a hybrid on-site/off-site position with

Qualifications

• High school diploma or equivalent required.
• 4 years of administrative support experience, including project coordination.
• Proficiency in Microsoft Excel, Word, and PowerPoint.
• Strong oral and written communication; able to work independently.
• Experience with committees and groups; ability to manage multiple deadlines.

Responsibilities

• Provide comprehensive administrative support for multiple divisions in Pediatrics Administration.
• Coordinate travel for domestic and international trips per policies.
• Maintain department budget and process expense reimbursements.
• Assist leadership with project management and office operations.

Skills

Microsoft Excel

Microsoft Word

Microsoft PowerPoint

Communication skills

Organizational skills

Independent work

Decision making

Interpersonal skills

Budget/reimbursement knowledge

Education

High school diploma or equivalent

Tools

Microsoft Outlook

Job description

Administrative Operations/Travel Associate

UNMC is an Equal Employment Opportunity Employer, including an equal opportunity employer of protected veterans and individuals with disabilities.

Location

Location Omaha, NE

Requisition Number:

Requisition Number: Staff_15004

Department

Department Pediatrics Administration 50000627

Business Unit

Business Unit College of Medicine

Reg-Temp

Reg-Temp Full-Time Regular

Work Schedule

Work Schedule Weekdays and weekends; Hours may vary

Remote/Telecommuting

Remote/Telecommuting Hybrid (part-time working on site, part-time working off-site)

Position Summary

Provide comprehensive administrative support for multiple Divisions within the Department of Pediatrics, College of Medicine. Responsible for assisting with the coordination of all office management and all aspects of administrative support, assisting division and department leadership, including project management support. Provide subject matter expertise and overall coordination for travel within the Department of Pediatrics and CHRI in collaboration with Department of Pediatrics and CHRI leadership, ensuring that all domestic and international trips are executed and compliant with UNMC rules and Children’s Specialty Physicians/Children’s Nebraska reimbursement policies (when applicable). Responsible for maintaining department budget and expense reimbursements. Position requires excellent organization, interpersonal and communication skills and independent judgment.

Working Title Administrative Operations/Travel Associate

Job Title

Job Title Admin Bus Op Associate (Clk)

Salary Grade

Salary Grade AB15H

Appointment Type

Appointment Type C2 - REG OFF/SERV HRLY

Salary Range

Salary Range $23.173 - $34.760/hourly

Job Requisition Begin Date

Job Requisition Begin Date 09/21/2026

Application Review Date

Application Review Date 09/29/2026

Review Date Information:

Initial application review will begin on the date provided in the field above. Applications received prior to this review date will be considered. Applications received after the review date may be considered.

Required and Preferred Qualifications

Required Education:

If any degree major/training is required, please specify the type. (NOTE: Concentration and minors are not equivalent to a major)

NA

(Will consider six years related education/experience)

Required Experience

Required Experience 4 years

If any experience is required, please specify what kind of experience:

Administrative support experience to include some program/project coordination experience

(Will consider six years related education/experience)

Required License

Required License No

If yes, what is the required licensure/certification?

Required Computer Applications:

Required Computer Applications: Microsoft Excel, Microsoft Word, Microsoft PowerPoint

Required Other Computer Applications:

Required Additional Knowledge, Skills and Abilities:

Strong oral and written communication skills.
Demonstrated organizational skills.
Strong interpersonal skills.
Ability to work independently.
Skills in decision making.
Strong computer literacy skills.
Experience working with committees and groups.
Ability to work under pressure of deadlines and competing demands.
Ability to take initiative and think creatively.

Preferred Education:

If any degree/training is preferred, please specify the type:

Business, Communications, or related field

Preferred Experience:

Communications, marketing, social media, website maintenance

Preferred License:

Preferred License: No

If yes, what is the preferred licensure/certification?:

Preferred Computer Applications:

Preferred Computer Applications: Microsoft Outlook

Preferred Other Computer Applications:

Preferred Other Computer Applications: Ariba, Concur, Firefly

Preferred Additional Knowledge, Skills and Abilities:

Required fields are indicated with an asterisk (*).

• * Do you have a high school education or equivalent?
  • Yes
  • No
• * Do you have administrative support experience to include some program/project coordination experience?
  • Yes
  • No
• * If you do you have administrative support experience to include some program/project coordination experience, please elaborate (If No, indicate NA)

  (Open Ended Question)

• * Are you proficient in Microsoft Excel, Microsoft Word , Microsoft PowerPoint?
  • Yes
  • No
• * How did you hear about this position?
  • Careerlink
  • Employee Referral
  • HERC
  • Indeed
  • Job Fair
  • Lincoln Journal Star
  • Linkedin
  • Omaha World Herald
  • UNMC Job Site
  • Facebook
  • NEWorks
  • Handshake
  • Other
• * If Other, please specify the source. Otherwise, indicate NA.

  (Open Ended Question)

• * Within the past 6 months, have you been affected by a reduction in force or grant funding expiration with the University of Nebraska Medical Center?
  • Yes
  • No

Individuals who need accommodation during the online application or interview process may contact 402-559-4070 or [e-mail] to request an accommodation.